Procurement and Contract Specialist

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate. We need to parse the posting. Given content: POSITION TITLE: Procurement and Contract Specialist DEPARTMENT: Finance REPORTS TO: Chief Finance Officer FLSA STATUS: Non-Exempt WORK SCHEDULE: 225 days DATE REVIEWED: 08/2026 SALARY AND BENEFITS: SP8 Terms Of Employment Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days Primary Function The Procurement and Contract Specialist, under the direction of the Executive Director of Finance, is responsible for supporting all activities related to the procurement and payment of goods and services for the school district. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. [list of duties...] SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. REQUIRED And/or EXPERIENCE A Bachelor's degree in business administration, public administration, accounting or a directly related fieldFour years of specific experience in a purchasing environment Four years of additional related work experience may be substituted for a bachelor's degreeProficiency with office software, spreadsheets, management and analysis of purchasing dataDemonstrated negotiation skillsTwo (2) years of experience managing a P-Card program PREFERRED And/or EXPERIENCE Two (2) years of purchasing experience in a public sector settingTwo (2) years of specific experience preparing competitive solicitationNational Contract Management Association contract management certificate or other relevant procurement or contract certificate or certification EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel. WORK HOURS AND PHYSICAL DEMANDS: This position may require occasional non-standard work hours (nights and limited weekends) and the ability to lift and carry files and materials up to 25 pounds. The employee is required to move freely throughout numerous facilities and sit for prolonged periods of time. Adequate vision, hearing, and manual dexterity to interact with people in writing, over the phone and in person are required. Applicants must be able to perform the essential functions of the job with or without reasonable accommodations. We need sections: About the role (maybe primary function), Responsibilities (essential duties), Requirements (maybe required qualifications?), Qualifications (maybe preferred?), Skills (maybe proficiency etc), Benefits (maybe salary and benefits?), Pay (maybe not given), Schedule (maybe work schedule 225 days). We must only include sections if posting has real specific content. Let's extract: - About the role: Could be "Primary Function" paragraph: "The Procurement and Contract Specialist, under the direction of the Executive Director of Finance, is responsible for supporting all activities related to the procurement and payment of goods and services for the school district." Also maybe department, reports to, etc. But we should not repeat job title. We can include department, reports to, etc as part of About the role. - Responsibilities: The list of essential duties. - Requirements: The "REQUIRED And/or EXPERIENCE" block: Bachelor's degree, four years specific experience, etc. Also maybe "SUPERVISORY RESPONSIBILITIES: None" not needed. - Qualifications: The "PREFERRED And/or EXPERIENCE" block: two years purchasing experience in public sector, two years specific experience preparing competitive solicitation, certificate. - Skills: Could be proficiency with office software, spreadsheets, management and analysis of purchasing data, demonstrated negotiation skills, two years experience managing a P-Card program. Those could be under Skills. - Benefits: The posting includes "SALARY AND BENEFITS: SP8 Terms Of Employment Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days". That's not specific benefits like health insurance etc. It mentions terms of employment, at-will, annual period of service 225 days. That's more about schedule/benefits? Might be considered Benefits? But it's vague. The instruction: never create Benefits section unless posting actually states them. It does state "SALARY AND BENEFITS: SP8 Terms Of Employment Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days". That's somewhat benefits? It's more about terms of employment. Could treat as Benefits? But it's not specific like health, retirement. Might be considered not substantive enough? The instruction: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". This is not filler; it's specific: SP8 Terms Of Employment, at-will, annual period of service 225 days. So we could include a Benefits section with that content. - Pay: Not given specific salary. So we should NOT create Pay section. - Schedule: The posting includes "WORK SCHEDULE: 225 days". Also "WORK HOURS AND PHYSICAL DEMANDS: occasional non-standard work hours (nights and limited weekends)". So we have schedule info. So we can include Schedule section with that. We must not repeat job title as heading. Use

for each section heading. We need to output only HTML fragment, no /, no markdown. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's none. We need to fold minor metadata into a short

  or drop it. For example, DEPARTMENT, REPORTS TO, FLSA STATUS, DATE REVIEWED could be minor metadata; we could include them in About the role paragraph. Let's craft sections:

  About the role

  Department: Finance. Reports to: Chief Finance Officer. FLSA status: Non‑Exempt. Date reviewed: 08/2026. The Procurement and Contract Specialist, under the direction of the Executive Director of Finance, is responsible for supporting all activities related to the procurement and payment of goods and services for the school district.

  That's prose.

  Responsibilities

  • Serves as an internal and external point of contact for matters related to contracts and procurement
  • Reviews and approves purchase order requests; issues and distributes purchase orders
  • Adheres to all Federal, State, and local rules, laws, regulations, guidelines and processes associated with the procurement of and payment for goods and services for the school district
  • Articulates conditions of contract monitoring and management to ensure accurate reporting, compliance, optimal pricing, and cost effectiveness of all procurement efforts
  • Fosters positive working relationships with all internal stakeholders, agencies and suppliers
  • Prepares requests for information (RFI) and requests for proposal (RFP) in accordance with district policies, legal requirements and internal customer specifications
  • Ensures that an appropriate number of bids are solicited; maintains detailed records and tracking of all bids and assists stakeholders in finding pre‑bid contracts where applicable
  • Maintains a master contract list and tracks YTD spending against contracts in force
  • Notifies the Executive Director of Finance when real expenditures for an individual supplier necessitate the need for additional approvals or additional processes to be followed
  • Establishes a process and schedule to track and monitor supplier performance, compliance, and renewals
  • Sends out supplier renewal notices in accordance with the terms and conditions of individual supplier contracts
  • Notifies internal customers at least 90 days in advance of upcoming contract renewals, further in advance if required, in order that a bid or review may take place, such that contract renewal notification and timeline conditions may be met
  • Completes all E‑Verify reporting and is responsible for records maintenance in accordance with E‑Verify laws, guidelines, and regulations
  • Works with general counsel to generate final verbiage, wording, terms and conditions of contracts before recommending the district enter into such
  • Communicates and collaborates with colleagues, supervisors, and the public
  • Prepares letters, reports, memorandums, agendas and/or charts from notes, verbal instructions
  • Participates in training programs to increase skills and proficiency; maintains knowledge of available state bids
  • Maintains confidentiality and professionalism
  Note: The original had "Other duties may be assigned." We can include that as a bullet? It's a statement. Could add bullet: "Other duties may be assigned." We'll include.

  Requirements

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • A Bachelor's degree in business administration, public administration, accounting or a directly related field
  • Four years of specific experience in a purchasing environment
  • Four years of additional related work experience may be substituted for a bachelor's degree
  • Proficiency with office software, spreadsheets, management and analysis of purchasing data
  • Demonstrated negotiation skills
  • Two (2) years of experience managing a P‑Card program
  But note: The "REQUIRED And/or EXPERIENCE" block includes those items. Also the "QUALIFICATION REQUIREMENTS" includes the paragraph about performing duties and accommodations. We'll keep that as prose.

  Qualifications

  • Two (2) years of purchasing experience in a public sector setting
  • Two (2) years of specific experience preparing competitive solicitation
  • National Contract Management Association contract management certificate or other relevant procurement or contract certificate or certification
  We could also include the "PREFERRED And/or EXPERIENCE" heading as Qualifications.

  Skills

  We could list proficiency etc but those are already in Requirements. However we could separate skills like negotiation, P-Card management, office software proficiency. But to avoid duplication, maybe we keep skills separate: "Proficiency with office software, spreadsheets, management and analysis of purchasing data; demonstrated negotiation skills; two years experience managing a P‑Card program." However those are already in Requirements. The instruction: "Prefer a few substantive sections over many thin ones." Could combine Requirements and Skills? But we need to follow headings list: we can include Skills if we have content not already covered. However the Required block includes proficiency etc. So maybe we can omit Skills section to avoid thin duplication. But we need to decide. We have Benefits section: from SALARY AND BENEFITS.

  Benefits

  Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days (SP8 Terms Of Employment).

  We could also mention that it's SP8 Terms Of Employment. Schedule section:

  Schedule