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Procurement Analyst, Senior - Construction

City of Richmond, Virginia · Richmond, VA · Today
PurchasingFull-time

About the role

This is an exciting time to join the City of Richmond. We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. The Department of Procurement Services is growing, and we are searching for highly qualified candidates for the position of Procurement Analyst, Senior.

This opportunity is open to current City of Richmond employees only. Eligible applicants must be employed by the City of Richmond at the time of application and remain employed through the selection process unless otherwise specified. This position is considered Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions, or inclement weather.

Responsibilities

  • Conducting formal solicitations such as invitations for Bids (IFBs), Request for Proposals (RFPs), and Request for Qualifications (RFQs)
  • Analyzing data, researching industry trends, and understanding agency and business needs and the city’s financial goals
  • Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals and determining the most appropriate procurement method
  • Serving as lead procurement analyst and subject matter expert (SME) for complex procurements
  • Reviewing contract clauses, terms, and conditions to ensure the proper application in various contracts
  • Performing contract and technical writing of contractual documents such as Statements of Work and Statements of Need to support the needs of internal customers
  • Participating on various process improvement teams within the department to streamline function
  • Ensuring the accurate and timely execution of Invitation for Bids (IFB), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), while maintaining budget and compliance standards
  • Mentoring and training junior-level contract specialists to develop skills in procurement research, compliance, and document preparation
  • Providing procurement-related training and guidance to agency project managers and construction project teams

Qualifications

The ideal candidate will have a Bachelor’s degree in accounting, business administration, purchasing, contracts management, or a related field, and four years of professional procurement experience, including experience with large, complex purchases and contract administration.

  • Knowledge of purchasing and procurement practices and processes, competitive sealed bidding (IFBs) and competitively negotiated procurements (RFPs)
  • Knowledge of complex contracts and principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing)
  • Knowledge of specialized procurement such as construction, information technology, telecommunications, or A&E design
  • Knowledge of computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems
  • Knowledge of Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics

Preferred qualifications include exceptional technical writing skills, strong analytical skills, problem-solving skills, experience in Design Build and Construction Manager at Risk (CMaR) procurement methods, and Certified Public Procurement Buyer (CPPB) with in-depth government procurement experience.

Skills

  • Business and technical writing
  • Negotiating (pricing, terms, and contract condition)
  • Maintaining professional relationships
  • Maintaining and managing databases
  • Collaborating with others
  • Proofreading documents
  • Applying mathematical principles
  • Providing customer service
  • Monitoring budgets
  • Oral and written communication

Working Environment

Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull.

The working conditions may contain environmental hazards, and the incumbent may be exposed to travel to other locations within the City of Richmond as well as outside of the City of Richmond.

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