Procurement Analyst II

Position Summary

The Procurement Analyst II is a detail-driven, relationship-focused Procurement role supporting the County’s mission. This role is responsible for managing the full lifecycle of procurements—from developing clear, accurate solicitation packets to negotiating contracts and ensuring compliance every step of the way. This position ensures the implementation of procurement and contracts functions; conducts and administers procurements to meet the recurring needs of the Health and Human Services (HHS) departments for a wide variety of professional services, goods, and other services.

Essential Functions

• Lead end-to-end procurement activities for a wide variety of goods and services.
• Develop solicitation packages, draft specifications, and coordinate communications across departments.
• Evaluate purchase requests, analyze pricing, review contract terms, and ensure compliance.
• Conduct spending analyses to reduce costs and improve efficiency.
• Evaluate bids and proposals and conduct price/cost analyses.
• Research new suppliers and coordinate with all parties involved, which may include County HHS leaders.
• Serve as a primary procurement liaison.
• Support DBE participation requirements.
• Provide assistance to vendors.
• Deliver individual/group Procurement related training to Vendors and County employees.
• Develop and maintain SOPs related to procurement processes.
• Support the Strategic Business Plan.

Experience

• Three to five years of experience in purchasing and the related areas of sourcing metrics, budget control, performance analysis, and/or contract management.
• One year of experience utilizing intermediate features of Microsoft Excel to conduct financial analysis.
• One year of experience using electronic procurement/vendor management software.

Education

• Bachelor’s degree in public administration, Business Administration, Finance, Social Work, or Supply Chain Management.

Knowledge, Skills And Abilities

• Knowledge of In depth procurement practices and techniques, preferably in the public entity or local government space.
• Applicable procurement statutes, ordinances and codes.
• Accounting and budgeting process as it relates to procurement transactions.
• Contract law, terms and conditions.
• Principles and processes for providing customer service.
• Federal, State, and local laws, rules, and regulations.

Skills

• Skilled in Problem solving.
• Organization and time management.
• Interpretation of contract documents.
• Highly effective communicator specifically in highly technical subject matter.

Abilities

• Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Applied Learning – Assimilating and applying new job-related information in a timely manner.
• Decision Making – Identifying and understanding issues, problem and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probably consequences.
• Negotiation: Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.

Work Environment

Moderate noise is typical for the work environment for this job.