Procurement Analyst
Sourcewell · Staples, MN · 3 wk ago
Purchasing$67k–$84k/yrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Remove boilerplate like EEO, legal, etc. Also remove duplicated lines. Must not create Pay/Schedule/Benefits sections unless posting actually states them. The posting includes salary range: "Annual salary range: $67,360 – $84,200." Also says "Salary may exceed the midpoint and will commensurate with experience." That's a phrase "commensurate with experience" which is filler? The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. So we have salary range stated, but also includes "commensurate with experience". That phrase is filler? It says "Salary may exceed the midpoint and will commensurate with experience." That's somewhat filler but we have actual range. We can include Pay section with the salary range. The phrase "commensurate with experience" might be considered filler but we can still include the range; we might need to avoid including that phrase if it's considered filler. We could just include the range and maybe note that salary may exceed midpoint based on experience. But that includes "commensurate with experience". Might be okay to keep as it's not just filler; it's additional info. However instruction says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", ...). That suggests if the only content for Pay section is that phrase, we shouldn't include it. But we have actual numbers, so it's okay.
Schedule: posting says "Full Time/Part Time Full time Position Type Regular Scheduled Hours 40". So schedule: 40 hours per week, full-time. So we can include Schedule section.
Benefits: posting mentions "At Sourcewell, collaboration, respect, and belonging are the core of who we are. We believe in giving back to the community, offering paid volunteer time for staff, and supporting one another to do our best work. We’re proud to have been recognized by Top Workplaces, the nation’s leading employer recognition program, annually since 2016. Our Values Seek. Be curious. Empower. Be accountable and liberate others. Impact. Be a difference maker." This is more about culture/values, not explicit benefits like health insurance etc. No explicit benefits listed. So we should not create Benefits section unless posting actually states them. It does not list benefits like health, retirement, etc. So omit Benefits.
Skills: Not explicitly listed; there are qualifications and preferred qualifications. Could treat qualifications as Requirements/Qualifications. Skills maybe not separate. We'll include Requirements (maybe combine Required Qualifications) and Preferred Qualifications as separate? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements and Qualifications separate. But we need to avoid thin sections. We have Required Qualifications and Preferred Qualifications. Could combine into Qualifications section with subpoints? But we need to follow instruction: Use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Remove boilerplate like EEO, legal, etc. Also remove duplicated lines. Must not create Pay/Schedule/Benefits sections unless posting actually states them. The posting includes salary range: "Annual salary range: $67,360 – $84,200." Also says "Salary may exceed the midpoint and will commensurate with experience." That's a phrase "commensurate with experience" which is filler? The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. So we have salary range stated, but also includes "commensurate with experience". That phrase is filler? It says "Salary may exceed the midpoint and will commensurate with experience." That's somewhat filler but we have actual range. We can include Pay section with the salary range. The phrase "commensurate with experience" might be considered filler but we can still include the range; we might need to avoid including that phrase if it's considered filler. We could just include the range and maybe note that salary may exceed midpoint based on experience. But that includes "commensurate with experience". Might be okay to keep as it's not just filler; it's additional info. However instruction says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", ...). That suggests if the only content for Pay section is that phrase, we shouldn't include it. But we have actual numbers, so it's okay.
Schedule: posting says "Full Time/Part Time Full time Position Type Regular Scheduled Hours 40". So schedule: 40 hours per week, full-time. So we can include Schedule section.
Benefits: posting mentions "At Sourcewell, collaboration, respect, and belonging are the core of who we are. We believe in giving back to the community, offering paid volunteer time for staff, and supporting one another to do our best work. We’re proud to have been recognized by Top Workplaces, the nation’s leading employer recognition program, annually since 2016. Our Values Seek. Be curious. Empower. Be accountable and liberate others. Impact. Be a difference maker." This is more about culture/values, not explicit benefits like health insurance etc. No explicit benefits listed. So we should not create Benefits section unless posting actually states them. It does not list benefits like health, retirement, etc. So omit Benefits.
Skills: Not explicitly listed; there are qualifications and preferred qualifications. Could treat qualifications as Requirements/Qualifications. Skills maybe not separate. We'll include Requirements (maybe combine Required Qualifications) and Preferred Qualifications as separate? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements and Qualifications separate. But we need to avoid thin sections. We have Required Qualifications and Preferred Qualifications. Could combine into Qualifications section with subpoints? But we need to follow instruction: Use for section headings. Could have Qualifications
and then list required and preferred within . That might be okay. However we also have Responsibilities (Essential Duties And Responsibilities and Secondary Duties). So we can have Responsibilities section.
About the role: we have Job Description Summary paragraph. That could be About the role.
Thus sections: About the role (summary), Responsibilities (essential duties + secondary duties), Qualifications (required + preferred), Pay (salary range), Schedule (full-time 40 hours). Possibly also Skills? Not needed.
We must not repeat job title as heading. So no Procurement Analyst
.
We must not include Job ID etc.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all duties etc. That's a lot; we must keep them but can list as - items. Must not omit any duty. Must preserve all substantive information. That is lengthy but doable.
We need to extract duties from Essential Duties And Responsibilities and Secondary Duties And Responsibilities. Also from Job Description Summary maybe.
Let's parse the text.
Job Description Summary: "This position serves on the proposal evaluation team, and as a member independently analyzes, interprets, evaluates, and scores complex, detailed proposal responses. This position facilitates critical, time-sensitive elements of the overall procurement process. This position assists with the effective embracement of Customer Relationship Management (CRM) and effective documentation and data control for the Procurement Department. This position assists with project management within the Procurement Department."
Essential Duties And Responsibilities: a long list. Let's extract bullet points.
It starts: "Assists with the development and effective implementation of public procurement best practices in the following contexts: solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations to Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and members, contract documentation, price and product changes and approvals, data management and documentation filing, and vendor compliance with contract terms."
Then: "Assists Procurement Analyst II in collaborating regularly with Sourcewell’s Category Development Administrators and Supplier Development Administrators in order to continuously improve processes critical to the quality of contracts used cooperatively by Sourcewell and its members."
Then: "Assists with the internal processes of the department under the guidance of the Procurement Manager or Senior Procurement Analyst:" then sub-bullets:
- "Ensures the accuracy and validity of documents and records."
- "Utilizes systems-based processes to ensure contract compliance at all levels."
- "Analyzes and recommends ways to better execute the Procurement Department’s responsibilities."
- "Responds to inquiries related to Procurement Department processes from participating entities, suppliers, and other interested parties in an efficient and effective manner."
- "Provides input to the Procurement Manager regarding potential continuous improvement opportunities for the Procurement Department."
- "Attends industry conferences and ongoing training to acquire and maintain relevant certifications and to obtain information for improving the Procurement Department."
- "Participates in the solicitation development process, pre-proposal process, and as an integral part of the Proposal Evaluation Committee."
- "Participates with cross-functional groups throughout the solicitation process to ensure proposals submitted are compliant, responsible, and responsive."
- "Assists with researching select solicitation categories as empowered by the Procurement Manager or Senior Procurement Analyst."
- "Serves on the proposal evaluation team, and as a member independently:" then sub-sub:
- "Analyzes and interprets complex, detailed proposal responses in a wide variety of industries."
- "Evaluates complex products, services, corporate and sales structures, warranties, pricing, and sales and marketing capabilities of solicitation responses."
- "Scores all solicitation responses based on evaluation criteria."
- "Participates with the Proposal Evaluation Committee in determining final recommendations of award or non-award to the Sourcewell Chief Procurement Officer."
- "Facilitates critical, time-sensitive elements of the procurement process."
- "Assists with the solicitation advertisement process for categories to be competed in the US and Canada. This includes all online and print media advertisements."
- "Assists with maintaining accurate records of solicitation requests and solicitation respondents for each solicitation category."
- "Assists with scheduling solicitation meetings (such as pre-proposal conferences) as necessary to achieve solicitation timelines."
- "Assists with the development of process critical documentation such as solicitations, notice of awards, solicitation comment & review, Sourcewell Board agenda items from the Procurement Department."
- "Administers maintenance for the state contact list, notifying states of upcoming solicitations."
- "Supports Procurement Department embracement and effective utilization of CRM."
- "Assists with modifications of CRM entries and reports within Procurement Department."
- "Works with Procurement Manager or Senior Procurement Analyst in determining the need for new reports in CRM to be used by the Procurement Department for improved departmental efficiency."
- "Embraces the effective utilization of eProcurement within the Sourcewell Procurement Department."
- "Acts in compliance within the Procurement Department."
- "Participates in the internal processes of the Procurement Department to include:" then sub:
- "Checks validity of documents and records."
- "Verifies completeness of paper and electronic files."
- "Posts documents to website in a timely manner."
- "Manages data effectively relating to contracts and related documentation."
- "Utilizes systems-based processes to ensure contract compliance at all levels."
- "Recommends ways to better execute the Procurement Department’s responsibilities."
Then Secondary Duties And Responsibilities:
- "Acts as Procurement Department project management resource:"
- "Assists with project management for procurement related accreditations, certifications, and award application processes as empowered by the Procurement Manager Senior Procurement Analyst."
- "Assists with the creation and updating of the Procurement Department’s standard operating procedures."
- "Collaborates with the Procurement Team members, as well as other Sourcewell departments, in preparing and presenting procurement related topics."
- "Supports Procurement Document Specialist and other Procurement Team members as needed."
- "Other duties as assigned."
Additional Job Description Required Qualifications: list.
- "Associate’s Degree OR a minimum of three years of public procurement experience OR a combination of related post-secondary and/or professional education and demonstrated procurement or other comparable business professional experience equivalent to a total of five years."
- "AND Valid Driver’s License"
Preferred Qualifications:
- "Experience in public procurement"
- "Experience with Customer Relationship Management (CRM) systems"
- "Experience with Content Management System (CMS) for website page maintenance"
- "Any of the following procurement related certifications: CPCM (Certified Professional Contracts Manager), CPSM (Certified Professional in Supply Management), CPPB (Certified Professional Public Buyer), CPP (Certified Purchasing Professional)"
Location: remote, occasional travel to Staples, MN 3-4 times per year.
Full Time/Part Time: Full time Position Type Regular Scheduled Hours 40.
Values etc.
We need to include all substantive info. That includes location, travel, etc. Should we include location in About the role? Could add a short paragraph. The instruction: do not put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Location is minor metadata but we should preserve it. Could include in About the role paragraph or a separate short
. Probably include in About the role after summary.
We must not create sections for minor metadata unless we have a heading. So we could add a
after the summary containing location and travel info.
We must not repeat job title as heading.
We must not include boilerplate like EEO etc. There's none.
We must not create Pay/Schedule/Benefits sections unless posting actually states them. We have Pay (salary range) and Schedule (hours). So include those.
We must not create Benefits section because no explicit benefits.
We must not create Skills section unless we have specific skills; we have qualifications but not skills. Could treat qualifications as qualifications section.
Thus sections: About the role (summary + location/travel), Responsibilities (essential + secondary), Qualifications (required + preferred), Pay, Schedule.
We need to output only HTML fragment, no /, no markdown.
We'll produce:
About the role
Job Description Summary ...
Location: This is a remote position,
Qualifications
and then list required and preferred within- . That might be okay. However we also have Responsibilities (Essential Duties And Responsibilities and Secondary Duties). So we can have Responsibilities section.
About the role: we have Job Description Summary paragraph. That could be About the role.
Thus sections: About the role (summary), Responsibilities (essential duties + secondary duties), Qualifications (required + preferred), Pay (salary range), Schedule (full-time 40 hours). Possibly also Skills? Not needed.
We must not repeat job title as heading. So no
- items. Must not omit any duty. Must preserve all substantive information. That is lengthy but doable.
We need to extract duties from Essential Duties And Responsibilities and Secondary Duties And Responsibilities. Also from Job Description Summary maybe.
Let's parse the text.
Job Description Summary: "This position serves on the proposal evaluation team, and as a member independently analyzes, interprets, evaluates, and scores complex, detailed proposal responses. This position facilitates critical, time-sensitive elements of the overall procurement process. This position assists with the effective embracement of Customer Relationship Management (CRM) and effective documentation and data control for the Procurement Department. This position assists with project management within the Procurement Department."
Essential Duties And Responsibilities: a long list. Let's extract bullet points.
It starts: "Assists with the development and effective implementation of public procurement best practices in the following contexts: solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations to Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and members, contract documentation, price and product changes and approvals, data management and documentation filing, and vendor compliance with contract terms."
Then: "Assists Procurement Analyst II in collaborating regularly with Sourcewell’s Category Development Administrators and Supplier Development Administrators in order to continuously improve processes critical to the quality of contracts used cooperatively by Sourcewell and its members."
Then: "Assists with the internal processes of the department under the guidance of the Procurement Manager or Senior Procurement Analyst:" then sub-bullets:
- "Ensures the accuracy and validity of documents and records."
- "Utilizes systems-based processes to ensure contract compliance at all levels."
- "Analyzes and recommends ways to better execute the Procurement Department’s responsibilities."
- "Responds to inquiries related to Procurement Department processes from participating entities, suppliers, and other interested parties in an efficient and effective manner."
- "Provides input to the Procurement Manager regarding potential continuous improvement opportunities for the Procurement Department."
- "Attends industry conferences and ongoing training to acquire and maintain relevant certifications and to obtain information for improving the Procurement Department."
- "Participates in the solicitation development process, pre-proposal process, and as an integral part of the Proposal Evaluation Committee."
- "Participates with cross-functional groups throughout the solicitation process to ensure proposals submitted are compliant, responsible, and responsive."
- "Assists with researching select solicitation categories as empowered by the Procurement Manager or Senior Procurement Analyst."
- "Serves on the proposal evaluation team, and as a member independently:" then sub-sub:
- "Analyzes and interprets complex, detailed proposal responses in a wide variety of industries."
- "Evaluates complex products, services, corporate and sales structures, warranties, pricing, and sales and marketing capabilities of solicitation responses."
- "Scores all solicitation responses based on evaluation criteria."
- "Participates with the Proposal Evaluation Committee in determining final recommendations of award or non-award to the Sourcewell Chief Procurement Officer."
- "Facilitates critical, time-sensitive elements of the procurement process."
- "Assists with the solicitation advertisement process for categories to be competed in the US and Canada. This includes all online and print media advertisements."
- "Assists with maintaining accurate records of solicitation requests and solicitation respondents for each solicitation category."
- "Assists with scheduling solicitation meetings (such as pre-proposal conferences) as necessary to achieve solicitation timelines."
- "Assists with the development of process critical documentation such as solicitations, notice of awards, solicitation comment & review, Sourcewell Board agenda items from the Procurement Department."
- "Administers maintenance for the state contact list, notifying states of upcoming solicitations."
- "Supports Procurement Department embracement and effective utilization of CRM."
- "Assists with modifications of CRM entries and reports within Procurement Department."
- "Works with Procurement Manager or Senior Procurement Analyst in determining the need for new reports in CRM to be used by the Procurement Department for improved departmental efficiency."
- "Embraces the effective utilization of eProcurement within the Sourcewell Procurement Department."
- "Acts in compliance within the Procurement Department."
- "Participates in the internal processes of the Procurement Department to include:" then sub:
- "Checks validity of documents and records."
- "Verifies completeness of paper and electronic files."
- "Posts documents to website in a timely manner."
- "Manages data effectively relating to contracts and related documentation."
- "Utilizes systems-based processes to ensure contract compliance at all levels."
- "Recommends ways to better execute the Procurement Department’s responsibilities."
Then Secondary Duties And Responsibilities:
- "Acts as Procurement Department project management resource:"
- "Assists with project management for procurement related accreditations, certifications, and award application processes as empowered by the Procurement Manager Senior Procurement Analyst."
- "Assists with the creation and updating of the Procurement Department’s standard operating procedures."
- "Collaborates with the Procurement Team members, as well as other Sourcewell departments, in preparing and presenting procurement related topics."
- "Supports Procurement Document Specialist and other Procurement Team members as needed."
- "Other duties as assigned."
Additional Job Description Required Qualifications: list.
- "Associate’s Degree OR a minimum of three years of public procurement experience OR a combination of related post-secondary and/or professional education and demonstrated procurement or other comparable business professional experience equivalent to a total of five years."
- "AND Valid Driver’s License"
Preferred Qualifications:
- "Experience in public procurement"
- "Experience with Customer Relationship Management (CRM) systems"
- "Experience with Content Management System (CMS) for website page maintenance"
- "Any of the following procurement related certifications: CPCM (Certified Professional Contracts Manager), CPSM (Certified Professional in Supply Management), CPPB (Certified Professional Public Buyer), CPP (Certified Purchasing Professional)"
Location: remote, occasional travel to Staples, MN 3-4 times per year.
Full Time/Part Time: Full time Position Type Regular Scheduled Hours 40.
Values etc.
We need to include all substantive info. That includes location, travel, etc. Should we include location in About the role? Could add a short paragraph. The instruction: do not put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Location is minor metadata but we should preserve it. Could include in About the role paragraph or a separate short
. Probably include in About the role after summary. We must not create sections for minor metadata unless we have a heading. So we could add a
after the summary containing location and travel info. We must not repeat job title as heading. We must not include boilerplate like EEO etc. There's none. We must not create Pay/Schedule/Benefits sections unless posting actually states them. We have Pay (salary range) and Schedule (hours). So include those. We must not create Benefits section because no explicit benefits. We must not create Skills section unless we have specific skills; we have qualifications but not skills. Could treat qualifications as qualifications section. Thus sections: About the role (summary + location/travel), Responsibilities (essential + secondary), Qualifications (required + preferred), Pay, Schedule. We need to output only HTML fragment, no /, no markdown. We'll produce:
About the role
Job Description Summary ...
Location: This is a remote position,