Procurement Analyst

Purchase Order Management

The Procurement Analyst is responsible for executing the day-to-day purchasing activity for an assigned portfolio of vendors and product categories across designated Grimco regions and hub locations. This role ensures that purchase orders are placed accurately and on time, that vendor relationships are maintained professionally, and that inventory levels across assigned territories reflect current demand and stocking targets.

• Place, confirm, and track purchase orders for assigned vendors and product categories in Genesis ERP.
• Affirm orders are placed in alignment with approved reorder points, demand signals, and inventory targets provided by the Inventory Strategy Specialist.
• Maintain accuracy, lead time adherence, and delivery confirmation for open orders, following up with vendors on delays or discrepancies.
• Process order changes, cancellations, and substitutions in a timely manner, communicating impacts to Purchasing Manager.

Vendor Communication & Relationship Management

Serve as the primary day-to-day point of contact with assigned vendors for order management, backorder status, and shipment coordination. Communicate lead time changes, pricing updates, and supply constraints to the Purchasing Manager and Inventory Strategy Specialist. Maintain accurate vendor records in Genesis ERP including contact information and lead times. Build professional, productive relationships with vendor representatives to facilitate efficient order processing and issue resolution.

Inventory Support & Exception Handling

Work in close partnership with the assigned Inventory Strategy Specialist to review GAINS-generated forecasts, process inventory requests, and address exception items. Flag out-of-stock risks, overstock positions, and fulfillment gaps to the Inventory Strategy Specialist and Purchasing Manager for strategic review. Support backorder management by identifying alternative sourcing options, substitution products, or expedite opportunities. Maintain awareness of inventory levels and purchasing activity across assigned regions and hub locations.

Financial Tracking & Documentation

Ensure purchase orders are created accurately and completely so that Accounts Payable can verify PO and invoice matches without gaps or errors. Monitor purchasing costs and flag pricing discrepancies to the Purchasing Manager; support Accounts Payable when PO clarification is needed to resolve invoice mismatches. Maintain accurate purchasing documentation in Genesis ERP to support audit readiness and financial reporting.

Cross-Functional Collaboration & Reporting

Maintain open communication with warehouse, logistics, and sales teams to ensure purchasing timelines support operational needs and customer commitments. Use Gains, Genesis ERP and internal dashboards to monitor purchasing activity, vendor performance, and open order status. Assist in identifying process improvement opportunities and report trends or recurring issues to the Purchasing Manager. Support broader procurement initiatives and cross-functional projects as directed by the Purchasing Manager or Director of Procurement.