Procurement Analyst

Grade: N/A | Pay rate: $75,000 – $80,000 annual | Hours: 35 hours/week | Shift: City Hall standard day schedule Monday – Thursday, with either Monday or Thursday 8:00am – 7:30pm

About the City of Everett

Home to more than 50,000 residents, Everett is known for its rich culture, diverse population, and robust sense of community. Everett is proud to build on its strong industrial heritage and close neighborhood connections as a modern, vibrant, and welcoming place for residents, businesses, and visitors alike. This is a city full of energy, character, and community that is on the move and seeking employees who are innovative and dedicated to serving a diverse and engaged public constituency.

About the Role

The City of Everett is seeking a detail-oriented and motivated Procurement Analyst to join the Procurement Department. Under the supervision of the Chief Procurement Officer (CPO), the Procurement Analyst performs professional, technical, and administrative work supporting citywide procurement activities. This role assists with purchase order review, compliance monitoring, contract tracking, vendor coordination, and procurement training. The Procurement Analyst works closely with all City departments to ensure purchasing activities comply with Massachusetts General Laws, City ordinances, and internal procurement policies. This position also provides backup for the department’s administrative functions to ensure continuity and efficiency.

Responsibilities

• Review purchase orders for accuracy, completeness, and compliance with applicable procurement laws and policies before routing to the CPO.
• Assist in preparing procurement documents, including RFQs, IFBs, RFPs, addenda, award letters, and contract amendments.
• Maintain procurement tracking systems, including contract logs, bid schedules, and spending reports.
• Support the CPO in managing evaluation committees, scoring processes, and documentation for competitive procurements.
• Draft procurement correspondence, templates, training materials, and guidance documents.
• Assist in delivering procurement training to City departments on purchasing procedures and compliance requirements.
• Serve as a point of contact for vendors regarding purchase orders, required documentation, and invoice discrepancies.
• Monitor contract compliance, including expiration dates, renewal options, and vendor performance obligations.
• Maintain audit-ready procurement files and assist with internal and external audit requests.
• Provide backup support for clerical procurement functions, including requisition processing, document routing, and recordkeeping.
• Support general office operations to ensure continuity during staff absences or peak workload periods.
• Perform other related duties as assigned.

Requirements

• Bachelor’s degree in Public Administration, Business, Finance, or a related field and one to three (1–3) years of experience in procurement, finance, municipal operations, or related analytical/administrative work; or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
• MCPPO certification preferred or ability to obtain within 12-24 months.

Preferred Qualifications

• Experience in municipal or public-sector procurement.
• Experience preparing training materials or process documentation.
• Experience with contract tracking or procurement data analysis.

Skills

• Strong understanding of procurement principles; familiarity with M.G.L. Chapter 30B, 149, and 3039M preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite and comfort with procurement/financial systems (e.g., SoftRight, MUNIS, OpenGov).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Ability to work collaboratively with internal departments and external vendors.
• Professional judgment and discretion in handling sensitive information.
• Multi-lingual skills in Spanish, Portuguese, or Haitian-Creole a plus.

Physical Demand & Working Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to work in an office setting. This is a salaried position requiring in-person attendance during City Hall core business hours; no remote or hybrid schedule.
• Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks. Employee may occasionally lift or move office products and supplies, up to 20 pounds.