Procurement Analyst 2 CX - Limited

About the Department

Facilities Management (FM) logistics, the Materiel Management department, consists of warehousing inventory and storage management, including maintenance, repair, and operations inventory. It supports FM operations (skilled crafts, engineers, project managers, and other campus departments) through supply chain management, procurement and purchasing, contracting, and strategic sourcing. The department has two components: Warehouse and Stores, and Procurement and Purchasing.

Materiel Management provides business and support services to the FM Division (1000+ employees, 50+ cost centers) covering HVAC, chemicals, technology, personnel services, landscaping and grounds, electrical, plumbing, custodial, carpentry, painting, roofing, sheet metal, masonry, elevators, signage, hardware, and locks. It also serves other Administration departments.

Materiel Management-Procurement is the only department on campus with a delegation of $25,000 per order; other campus departments are limited to $2,500. Due to this high delegation, Materiel Management handles purchase orders for the campus during emergencies and breaks, facilitated through the Facilities Management 24/7/365 Trouble Call Center. Procurement operates with a 24-hour turnaround for all normal orders, processing 65 orders per day and spending $25 million annually, with 30% of requests processed as emergency/rush orders.

About the Role

Materiel Management-Procurement has a high delegation of $25,000 per order and is available for campus purchase orders during emergencies and breaks, facilitated through the Facilities Management 24/7/365 Trouble Call Center. Procurement operates with a 24-hour turnaround for all normal orders, processing 65 orders per day and spending $25 million annually, with 30% of requests processed as emergency/rush orders.

Qualifications

• Knowledge of and skills necessary for effective value-added purchasing, including need analysis, selection of item(s), proposal analysis, negotiation, substitutions, vendor selection, and local vendor market. (Required)
• Superior organizational ability to work efficiently and bring closure to projects when faced with changing deadlines and frequent interruptions or distractions in a high volume, high visibility department with minimum direction. (Required)
• Ability to organize/prioritize tasks, exercise discretion in prioritizing and responding to requests or tasks while working independently and following through with minimal direction. (Required)
• Exceptional problem solving and communication skills along with a high degree of persistency to investigate and resolve order-related problems with vendors and internal Facilities Management and Administration units. Ensure changes are reflected in MAXIMO and BruinBuy Plus. (Required)
• Mathematical skills required to accurately add, subtract, multiply, and divide whole numbers, fractions, and decimals. Ability to perform mathematical operations involving weight, measures, and percentages. (Required)
• Strong customer service and interpersonal skills to effectively communicate and maintain cooperative working relationships with requesters, vendors, Administration, and University staff—a diverse body of skilled and unskilled personnel as well as professional, clerical, and management. (Required)
• Extensive use of telephone, calculator, typewriter, and computer requiring knowledge of telephone etiquette, voice mail, and manual dexterity. Ability to perform effectively under conditions of fluctuating workload. (Required)
• Knowledge of English grammar, spelling, and punctuation as utilized in typing various types of business correspondence, such as reports, letters, purchase requisitions, purchase orders, and LVOs. (Required)
• Working knowledge of accounting/procurement principles and practices as they apply to accounts payable, purchasing, receiving, and inventory control of MRO parts and supplies. Working knowledge of UC/UCLA accounting/procurement principles and practices. (Preferred)
• Working level of proficiency in standard spreadsheet and word processing software. Knowledge of data input systems and the Internet. Understanding of software applications/system relationships/linkages to run reports, perform extensive navigation, analyze, identify, and resolve related issues. (Preferred)
• Working knowledge of computerized maintenance management systems (MAXIMO) and bar coding system (hardware and software). General mechanical aptitude as it relates to MRO parts and supplies. (Preferred)
• Working knowledge of multi-shift storeroom operations incorporating satellite storage areas (including establishment and consolidation of satellite storage areas, categorization of parts, and computerization of this information). Working knowledge of standard safe work practices. (Preferred)

Education & Certifications

• Bachelor’s degree in a related area and/or equivalent experience/training. (Required)

Special Conditions

• Continued employment is contingent upon the completion of a satisfactory background investigation.
• A Live Scan background check must be completed prior to the start of employment.

Schedule

Monday - Friday | 7:30 a.m. to 4:30 p.m.

Pay & Benefits

UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure, and certifications, among other business considerations. Salary offers at the top of the range are not common.

Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate total compensation value with benefits.