Procurement Agent

About the role

Indian River State College is seeking a detail-oriented and service-focused procurement professional to support the College’s Purchasing Department.

Responsibilities

• Manage vendor relationships, including negotiating terms and maintaining effective, professional communication.
• Request, receive, and evaluate vendor quotes in compliance with Florida Statutes and State Board Rules, selecting the vendor that best meets institutional needs based on experience and established guidelines.
• Review requisitions and determine the appropriate processing method by considering cost, timeline, constraints, existing contracts, and competitive bidding requirements.
• Verify purchase prices and all associated costs with vendors and internal departments to ensure accuracy and adherence to policy.
• Oversee the transition from requisitions to purchase orders to ensure accuracy and compliance with accounting requirements.
• Monitor orders and requisitions, performing necessary follow-up and preparing related correspondence, reports, findings, and recommendations.
• Create, maintain, and monitor required purchasing and procurement reports.
• Avoidance of year-end purchasing functions, including purchase order closing, rollover, reporting, and related documentation.
• Avoidance of assisting the Purchasing Director with purchasing activities, bid preparation, and bid process management.
• Maintain the vendor table in compliance with postal and IRS regulations, including completing and submitting 1099 MISC forms.
• Avoidance of preparing, documenting, and assembling bid materials and meeting minutes for the District Board of Trustees.
• Avoidance of ensuring accurate recording, organization, and retention of all procurement-related records, including vendor files, purchase orders, change orders, and contracts.
• Avoidance of completing all other related duties and responsibilities assigned.

Qualifications, Knowledge and Skill Requirements

• Bachelor’s degree in Business, Accounting or a related field from an accredited institution with a minimum of two (2) years of proven work experience in purchasing;
• Ability to travel periodically to other IRSC campuses and locations as needed;
• Excellent business aptitude with strong attention to detail;
• Possess a working knowledge of suppliers and vendors;
• Proven work experience with Microsoft Office and Windows based applications as well as experience in completing data entry;
• Strong interpersonal and organizational skills;
• Strong communication skills – both verbal and written;
• Professional appearance and demeanor;
• Extensive business work experience;
• Knowledge of purchasing processes and corresponding accounting concepts;
• Ability to work independently, be self-motivated as well as work with a team;
• Ability to work diplomatically and professionally with individuals from diverse backgrounds, including the public, students, faculty, staff, and administrators;
• The following qualifications are preferred: Prior work experience with an integrated accounting system; Professional Certification (i.e. CPPB, CPPO, CPM).

Physical Demands

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

Classification

Staff

Supervisory

No

FLSA Exempt

Yes

Employment Type

Regular

Compensation and Application Deadline

The salary for this position starts at $43,005.22 | Exact compensation may vary based on skills, experience and education | Open until filled