Procurement Agent

Responsibilities

• Work with InfoSec, Product Security, IT, contracts, finance, accounts payable, and supply chain to drive excellence with software and IT procurement execution and management.
• Source, negotiate, and purchase software licenses, SaaS subscriptions, and IT hardware including servers, laptops, peripherals, and network equipment.
• Care for renewals, notify contracts to terminate contracts, and optimize license usage.
• Create and manage purchase orders and procurement documentation with accuracy and speed.
• Build and maintain relationships with software publishers, OEMs, VARs, and IT service providers.
• Evaluate and support contracts in negotiating Master Service Agreements (MSAs), End User License Agreements (EULAs), and SaaS contracts in collaboration with contracts, legal and compliance teams.
• Track and report contract milestones in support of the Contract team requirements, SLAs, and renewal dates to ensure timely action.
• Partner with IT, InfoSec, Contracts, and Finance teams to assess procurement needs, technical requirements, risk exposure, and budget alignment.
• Participate in IT project planning to ensure timely procurement and deployment of tech assets.
• Maintain compliance with internal procurement policies and licensing agreements.
• Monitor software utilization to identify cost-saving opportunities and eliminate shelfware.
• Support IT asset management through accurate record keeping and lifecycle tracking.

Qualifications

• Bachelor's degree in Business, Supply Chain, Information Technology, or related field (or equivalent experience).
• 5+ years of procurement experience with a focus on software, SaaS, and IT hardware; experience in enterprise environments preferred.
• Strong negotiation and vendor management capabilities.
• Familiarity with contract language and software licensing models (e.g., Microsoft, Adobe, AWS, Cisco, Salesforce, etc.).
• Proficiency in ERP systems (e.g., Oracle, SAP, NetSuite) and procurement platforms.
• Excellent analytical, organizational, and communication skills.

Preferred Skills And Experience

• Experience in a high-growth, engineering or R&D-driven environment, particularly in defense, aerospace, or dual-use technology companies.
• Familiarity with U.S. government and defense procurement compliance requirements, including: ITAR, EAR, DFARS, FAR, RIGHTS IN TECHNICAL DATA, COMMERIALITY, CMMC, and NIST 800-171 controls as they relate to software and hardware sourcing.
• Understanding of controlled items, export classification, and vendor screening for compliance.
• Proven experience procuring IT equipment and software for classified or secure programs, including managing hardware builds for secure labs, air-gapped environments, or accredited networks (e.g., SIPR/NIPR).
• Comfort working with engineering, Info security, and DevOps teams to evaluate technical requirements, network architecture dependencies, and system compatibility.
• Experience managing Tier 1 vendor relationships (e.g., Dell, Cisco, Microsoft, AWS, Google Cloud, GitHub Enterprise) and negotiating long-term agreements or strategic partnerships.
• Hands-on experience implementing ITAM/CMDB practices across distributed teams with automation tools (e.g., ServiceNow, JAMF, Tanium, Intune, or similar).
• Ability to interpret and negotiate complex software licensing models, including per-core, per-user, usage-based, floating licenses, and hybrid cloud/on-prem enterprise agreements.
• Track record supporting procurement for secure manufacturing, real-time simulation labs, AI/ML infrastructure, or robotics stacks is a strong plus.