Procurement Agent

About the Role

The Procurement Agent is responsible for procuring and delivering specified products and/or services from qualified subcontractors or vendors at the most favorable prices and terms. This role reports to the Procurement Manager or Preconstruction Manager.

Responsibilities

• Procurement of materials and subcontracts from qualified vendors and subcontractors.
• Lead role in reviewing and recommending updates to subcontractor/vendor prequalification, including financial statement analysis and reference verification.
• Establish and oversee the Procurement Schedule, including attending project meetings.
• Establish project bidding procedures, preparation, prequalifications, and approval of bid lists.
• Develop and implement strategies to meet Minority, Women, or Disadvantaged Business Enterprise (M/W/DBE) or other requirements.
• Assist Operations in creating general and special conditions, safety requirements, and scope requisitions for each project to ensure clear definition of scope, schedule, M/W/DBE or other hiring requirements, insurance, and bonding requirements for bidders.
• Examine plans and specifications for deficiencies, construction issues, and technical questions; refer findings to the Project Engineer for resolution with the Architect/Engineer.
• Manage the bidding process, including the bid period.
• Oversee receipt of bids, spreadsheet development/execution, and conduct scope review meetings with competitive bidders to confirm compliance with scope requirements, alternates, unit pricing, manpower, schedules, logistics plans, M/W/DBE requirements, insurance, bonding, and other project-specific requirements.
• Negotiate scope, price, and subcontract terms with vendors and subcontractors through subcontract award.
• Issue recommendations for approval of subcontractors/vendors and awards to the client and/or project team.
• Prepare and issue subcontracts or oversee the process to ensure timely execution, receipt of insurance certificates, Payment and Performance (P&P) bonds, and other project-specific items.
• Develop, execute, and monitor Risk Management Plans in conjunction with the Project Team where/when required.
• Supervise assistant procurement agents, procurement assistants, and/or interns, including providing input on performance appraisals.
• Resolve disputes related to scope of work and change orders.
• Oversee current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments, and final payments.

Requirements

• Bachelor's degree plus a minimum of two years' related experience or an equivalent combination of education, training, and/or experience.
• Proven written and verbal communication abilities.
• Proficiency with computer applications, including Microsoft Office Suite, SAP, and SharePoint.
• Ability to read, understand, and interpret contract documents, drawings, specifications, scopes of work, and project schedules.
• Familiarity with accounting principles.
• Demonstrated leadership and interpersonal skills.

Physical Demands

• Ability to climb permanent and temporary stairs, use construction personnel hoists, climb ladders, and negotiate work areas under construction.
• Specific vision abilities required include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• Use of hands to finger, handle, or feel objects, tools, or controls; sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 50 pounds.

Work Environment

While performing the duties of this job, the employee regularly works on-site at the construction work site where they are exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in these work environments is usually moderate to very loud.