Procurement Agent

About the role

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Responsibilities

• Researches, analyzes and develops viable bid specifications for purchasing defined equipment, supplies, materials and services for the County;
• Collections, reviews, and revises existing specifications;
• Prepares solicitations for commodities and services in conjunction with requesting departments;
• Makes recommendations regarding product and/or professional services selections;
• Compiles vendor and supplier lists for bid and proposal distribution;
• Distributes bids and proposals to qualified vendors and suppliers;
• Reviews bids and proposals from suppliers;
• Evaluates supplier performance and contract compliance;
• Verifies use of registered suppliers;
• Answers questions from vendors and suppliers regarding the County’s purchasing policies and procedures, procurement laws, and other issues;
• Selects appropriate procurement methods, handles competitive solicitation process from inception to completion;
• Prepares invitations to bid and request for proposals;
• Obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors;
• Analyzes and evaluates bids and proposals results;
• Develops bid tabulations and evaluation committee cumulative score sheets;
• Makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations;
• Maintains and monitors recurring contracts for equipment, supplies and materials;
• Processes contract’s renewals and change orders;
• Ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other County departments;
• Develops contracts and agreements;
• Ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.;
• Reviews change orders, negotiations, disputes and discrepancy resolutions;
• Utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures;
• Processes and approves purchase orders and/or contract purchase agreements through Oracle e-procurement system;
• Obtains and maintains insurance coverage for contracts;
• Facilitates meetings with internal and external customers.

Requirements

• Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required;
• Two years of experience in procurement comparable to a Procurement Technician or Buyer classification;
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Qualifications

• Experience soliciting “RFP – Request for Proposal” and “ITBS – Invitation to Bid” preferred;
• CIP team candidates must possess construction procurement or construction industry experience.

Skills

Not specified

Benefits

Not specified

Pay

Starting at $70,360 Pay Grade: 18

Schedule

Not specified