Procurement Administrator (65.26)

About the role

The Procurement Administrator at Golden State Water Company is responsible for managing procurement related activities including Master Services Agreement (MSA) contracts, Category Work contracts, Vendor Onboarding, Vendor Management, and the development of Statement of Work (SOW) in support of companywide plans, construction, and operational projects.

Responsibilities

• Work closely with internal technical experts to understand all aspects of procurement needs
• Collaborate with technical experts on the development of Statements of Work (SOW) to be used in conjunction with executed MSAs for routine services
• For work that is competitively bid, properly transition technical requirements and information into standard Statements of Work (SOW) and requisition forms and documents
• Draft Request for Bid (RFB) and other bid forms and ensure that all necessary bid request materials are completed in the e-bid environment
• Organize and lead discussions to develop short-term and long-term sourcing needs
• Manage vendor onboarding process to ensure effective qualification of vendors and update qualified vendor list
• Promptly update vendor’s insurance and license to reduced company’s risk exposure
• Develop and manage performance metrics and reporting

Essential Duties and Responsibilities

• Manages the competitive bidding or solicitation, vendor selection, contract creation, and contract language in adherence to GSWC terms and conditions to mitigate risks
• Provides leadership and collaborates with business units in streamlining all aspects of procurement and develops strategic continuous improvement initiatives or recommendations to reduce total cost and increase cost savings
• Participates in recurring Capital Program meetings to understand new and emerging priorities, potential substitutions, and the reallocation of budgets
• Led and facilitates Bid Team meetings comprised of cross-functional GSWC work teams for competitively bid projects
• Reviews Statement of Work (SOW), requisition and technical materials from the Capital Program, including notes, drawings, and other information regarding the project / procurement need; reviews documents to ensure project needs are clearly understood; provides recommendations as needed; creates and maintains SOW library to ensure consistency throughout GSWC business units
• Manages all bid package materials in an e-bid environment, including the Request for Bid (RFB) and related materials, and all supporting drawings or other technical or supplemental materials
• Provides dedicated customer and contracting support to technical resources to all GSWC business units to facilitate the execution of Operations (General Services Maintenance) Projects

Qualifications

• Bachelor’s Degree in Engineering, Finance, Business Administration, Business Economics, Supply Chain / Procurement, or related field of study
• Professional certification in ISM or APICS or Lean Six Sigma is a plus
• A minimum of five (5) years of progressively responsible and direct experience in procurement, supply chain management and contract management-related activities for capital intensive businesses preferably in the utility industry
• Proficient skills in MS Office (Word, Excel, PowerPoint, Project) and JD Edward software application or other ERP software, e-bidding software (e.g. PlanetBids, Ariba, BidSync)

Skills

• Significant attention and orientation to detail
• Customer Service / Stakeholder Management
• Quick and accurate information processing within proper controls
• Understanding of business process management, supply chain management, and project management
• Seeks innovative business improvements; sets an environment of continuous improvement to ensure maximum results
• Meet strict deadlines
• Think independently, make decisions and quickly solve problems
• Desire to work in a fast-paced and changing business environment
• Good oral and written communication skills; excellent presentation skills
• Work well within a team

Benefits

Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefits include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.

Compensation Information

The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors.

Notes

Note: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.