Procurement Administrative Specialist

Application closing date: 9/4/2026

About the role

This position supports the Procurement department by performing a wide variety of routine and complex administrative duties as well as assisting with contract lifecycle management.

Responsibilities

• Collaborate with Procurement staff, ensuring each part of the procurement life cycle flows efficiently.
• Greet vendors, suppliers, and office visitors.
• Update and maintain all PC-based procurement systems and records pertaining to all Procurement functions.
• Track all contracts and related contract milestones including but not limited to renewals, insurance, and amendments.
• Compose correspondence, perform research, and prepare reports.
• Coordinate internal and external communications on behalf of the Procurement Manager.
• Assist with the ordering, receiving, and payment of County goods and services.
• Maintain and manage the local vendor preference website and the procurement portion of the intranet.
• Communicate with departments and vendors regarding changes on orders in progress and investigate and resolve discrepancies between purchase orders and invoices.
• Educate and train department employees and vendors regarding Procurement policies and procedures.
• Assist with coordinating the disposal of County property by various methods.
• Perform general office support functions which include but are not limited to visa allocation, preparation of internal vouchers, work with Finance on auditor functions, New World Systems reports and research, generate and track Facility Dude requests, maintain and organize completed contract files and other records for the department, and order items for the department.
• Other duties as assigned.

Skills

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal and external), which includes being helpful, professional, courteous, and taking the time to understand customers' needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiencies.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn modern technologies as required to assist the County in providing exceptional services, innovation, and work efficiency.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

Pay

Hiring pay range: $24.64 - $29.57 per hour
Full pay range: $24.64 - $34.50 per hour
FLSA: Non-Exempt

Benefits

• Medical, Vision, Dental
• Disability & Life Insurance
• Retirement Plan
• Paid Vacation & Sick Time
• Employee Wellness Programs
• Employee Gyms

To view the complete benefits information, please visit Garfield County Benefits Brochure.