DirectJobHub
Jobs · Administrative · California

Procurement & Administrative Associate

ProSource · Anaheim, CA · 1 mo ago
On-siteAdministrative$20.1/hrFull-time

Procurement & Administrative Associate

Create and manage purchase orders for California projects and warehouse stock.

Confirm pricing, stock availability, and delivery timelines with approved vendors.

Track order status, shipments, and delivery confirmations.

Reconcile received items and vendor invoices against purchase orders, quotes, and packing lists.

Partner with Finance/AP to resolve discrepancies, credits, mis-shipments, or missing invoices.

Record and reconcile one-off employee credit-card purchases, coding items properly and entering them into the accounting system.

Maintain organized vendor, purchasing, and transaction records for clean audit trails.

Assist the CFO with light accounting tasks including:

  • Reviewing vendor statements
  • Preparing invoices for payment
  • Auditing credit card transactions
  • Organizing AP documentation and digital records

Support month-end administrative tasks related to purchasing and inventory, as assigned.

Maintain confidentiality and accuracy in all financial-related workflows.

Receive and inspect deliveries; log items accurately in the inventory system.

Keep inventory records updated; conduct periodic stock counts and resolve discrepancies.

Stage equipment for projects; record all outgoing equipment promptly.

Keep stock and warehouse areas organized and labeled.

Track equipment movement between warehouse and job sites; ensure technician check-out procedures are followed.

Process RMAs and product returns per vendor/company procedures.

Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams.

Service as parts runner as needed.

Maintain cleanliness and organization within the office and warehouse.

Handle incoming calls, take messages, and route escalations to the correct team members.

Receive and distribute mail, notices, and deliveries within the office.

Requirements

  • 2+ years in logistics, purchasing, inventory management, or related operations.
  • Experience with accounting data entry or light accounts payable strongly preferred.
  • Proficiency with purchasing, inventory, or ERP software—or demonstrated ability to learn quickly.
  • Hightly organized with strong analytical and reconciliation skills.
  • Clear communicator and collaborative team player.
  • Able to troubleshoot discrepancies with persistence and curiosity.

Qualifications

  • High School Diploma or GED required.
  • Able to regularly lift 30+ lbs.
  • Able to bend, kneel, squat, and stand for extended periods.

Pay & Schedule

Competitive hourly rate (DOE)

Employer-covered health insurance

401(k)

Bonus eligibility through a personal performance incentive plan

PTO & Sick Time

Deep employee discounts on the latest and greatest AV gear

Benefits

Opportunity for Growth

Gain In-Demand Skills

Smart Home Integration offers a tremendous growth opportunity for a variety of skill sets including sales, technician, project management, operations and more.

According to CEDIA, the global trade association for the home technology industry, the most recent 2021 Integrated Home Market Analysis reports the estimated value of the integrated home market at $20.1B. Categories experiencing the most growth include lighting, motorized shades, lighting control, and networking.

Smart Home Integrators offer careers in sales, operations, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service.

If you’re seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills, and most importantly, gain success in a field that rewards ambitious hard workers, a Smart Home Integration opportunity is for you!

About the Role

Smart Home Integration offers a dynamic and fast-paced environment where you can apply your skills and knowledge to help customers improve their homes.

We are committed to providing a safe and inclusive workplace where everyone feels valued and respected.

Our team is passionate about helping our clients achieve their goals and we are always looking for talented individuals to join us on this journey.

Schedule

Full-time position

Similar jobs