Procure to Pay-P2P-Specialist

Location: 9521 San Mateo NE, Albuquerque, NM 87113-2237

About the role

Responsible for performing crucial day-to-day tasks within the Procure to Pay (P2P) department to ensure vendors get paid for services and products rendered. The P2P Specialist will review and process invoices, audit coding and approvals, answer vendor inquiries, and reconcile vendor statements.

Type of Opportunity: Full time
Work Shift: Days

Responsibilities

• Perform tasks in various systems (i.e., Lawson, Perceptive ImageNow, and GHX) to complete the P2P cycle.
• Execute P2P invoice processing activities, including but not limited to:
  • Invoice intake management (mail, email, and EDI).
  • Scanning of all invoices received via USPS mail.
  • Invoice data entry for PO, Non-PO, Summary bills, and uploads.
  • Distribute incoming invoices and related documents for approval.
  • Analysis of invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, etc.).
  • Ensure proper approval and authorization is obtained, as well as sufficient contracts and/or documentation.
  • Post approved invoices to the appropriate GL.
• Ensure compliance with relevant payable process requirements, policies, and procedures.
• Monitor shared email boxes to complete daily tasks.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning invoice status, including communicating the resolution of discrepancies to appropriate persons.
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
• Inspect paid and unpaid invoices, including cleared payment inquiries and check voiding, to maintain accurate files and records according to company standards.
• Maintain an electronic filing system for financial information, records, and documents to ensure easily available information.
• Assist with processing purchase orders in accordance with policies and procedures (e.g., order processing and troubleshooting for errors, PO processing, resolving EDI exceptions, researching Received not Invoiced (RNI) report).
• Develop and maintain positive, productive relationships with departments, suppliers, and other customers.
• Perform other duties as assigned.

Requirements

• High School diploma or GED required.
• 2 years of experience working in a Procure to Pay, accounting, or similar business function.
• Proficient in Microsoft Excel, Word, and Outlook.
• Good problem-solving skills.
• Great customer service skills.
• Focus on achieving results and continuous improvement.
• Ability to work in a high volume, fast-paced, high-pressure environment.
• Ability to adapt to a constantly changing environment.

Pay

Pay Range Minimum Offer: $17.46
Maximum Offer: $28.78

Benefits

• Comprehensive benefits package including medical, dental, vision, short-term and long-term disability, and group term life insurance.
• Optional voluntary benefits.
• Wellness program with opportunities to earn gift cards and rewards by participating in wellness activities, challenges, webinars, and preventive screenings.

About Presbyterian Healthcare Services

Presbyterian exists to improve the health of patients, members, and the communities we serve. We are a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan, and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1,600 providers and nearly 4,700 nurses. Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care), and Commercial health plans.

As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.