Proc Coord Sm Proc Spec

About the role

The Procurement Coordinator and Small Procurement Specialist will provide administrative support to the Assistant Director, Procurement and Supplier Management (“APO”), any Assistant Agency Procurement Officer (“AAPO”) and process various small procurements.

Essential Functions

• Maintains various procurement tracking reports.
• Provides administrative support to the APO and AAPO’s, as needed.
• Processes small procurements and some statewide master contract procurements for all departments from procurement request intake through contract execution.
• Responsible for new supplier set-up and supplier change management requests in Oracle.
• Responsible for processing office supply orders for all departments.
• Handles inquiries of highly sensitive and confidential nature.
• Directs matters to appropriate individuals for action and follow-up as needed.
• Affords assistance in drafting internal policies and procedures for the procurement division of the legal department.
• Performs other duties as assigned.

Education and Experience Requirements

• A High School Diploma or G.E.D. equivalent.
• An Associate’s or Bachelor’s degree preferred.
• Three to five years of relevant experience required.
• Two (2) years of full-time work experience in procurement/purchasing within the past five (5) years is preferred.
• Experience in government sector work is preferred.
• Exhibits a very strong and finely tuned attention to detail, especially in reviewing and producing communications to internal and external audiences.
• Excellent written and verbal communication and interpersonal skills.
• Ability to effectively communicate and work with all levels of constituents, while operating in a fast-paced environment.
• Ability to set priorities, handle multiple assignments and deadlines, and display excellent judgment while operating in a flexible and professional manner.
• Proficiency in spelling, grammar, punctuation, proofreading, and business mathematics.
• A great can-do attitude.
• Discretion when dealing with highly sensitive information.
• Ability to produce neat, legible handwriting.
• Proficient computer skills in MS Outlook, MS Word, MS Excel and MS PowerPoint.

Physical Requirements

• Alternating between sitting, standing, and walking.
• Ascending and descending stairs.
• Crouching and stooping.
• Pushing and pulling.
• Reaching overhead or below.
• Repetitive task movements (filing, keyboarding, copying).
• Lifting, carrying, and moving objects of up to 10 -15 pounds.

What we Offer

• Paid time off, plus paid holidays.
• Currently in a hybrid work arrangement, but candidates must reside in Illinois at time of hire.
• Medical/dental/vision/life insurance plans.
• Short/long term disability.
• Tuition reimbursement.
• Flex spending.
• 401K plan – immediate vesting.
• IHDA employees may be eligible for federal loan forgiveness programs.
• Salary range: $60,088.93 - $75,111.16.
• Must be a resident of Illinois or willing to relocate.
• Flexible scheduling is available, upon completion of a six-month probationary period.

Benefits

• Medical/dental/vision/life insurance plans.
• Short/long term disability.
• Tuition reimbursement.
• Flex spending.
• 401K plan – immediate vesting.

Pay

$60,088.93 - $75,111.16

Schedule

Flexible scheduling is available, upon completion of a six-month probationary period.