Probation Services Assistant - Probation

Full-time position in a government or court-related work environment.

Requirements

• High School Diploma or GED (required)
• Willingness to work overtime, including weekends and holidays
• Willingness to travel out-of-town if required
• Minimum 2 years of full-time paid experience in one of the following work environments:
  • Court (federal, state, local)
  • Legal (attorney's office)
  • Government (other than court or law enforcement)
  • Law Enforcement
  • Jail or Detention Facility
  • Human Resources
  • Social Services
  • Accounting or Banking
  • Library
  • Information Systems
• Proficiency in the following computer applications:
  • Windows
  • Outlook
  • Word
  • Excel
  • Access
  • PowerPoint
  • Publishing
  • MUNIS
  • AZTECA
  • JACS
  • JOLTS
  • SIRSI
• Minimum typing speed of 40 words per minute

Responsibilities

• Typing routine materials (reports, forms, correspondence, memoranda)
• Proofreading and editing documents for grammar, punctuation, spelling, or format
• Proofreading data to verify accuracy
• Updating and correcting information in automated systems
• Filing and retrieving documents in established filing systems
• Preparing and updating logs, file folders, and other documents
• Resolving minor problems in person, by phone, or correspondence
• Composing, drafting, and finalizing correspondence, memoranda, or other documents
• Typing statistical data or technical reports
• Creating new files in systems
• Gathering information, preparing, and processing documents
• Compiling statistical data and preparing reports
• Formatting and producing charts, graphs, or tables using various software
• Sorting, collating, and preparing documents for data entry
• Entering data in computers
• Conducting records searches in databases
• Scheduling and calendaring meetings, appointments, interviews, or conferences
• Establishing and maintaining complex filing systems

Experience

The ideal candidate will have at least 2 years of full-time experience in the following areas:

• Typing routine materials
• Proofreading and editing documents
• Proofreading data for accuracy
• Updating and correcting information in automated systems
• Filing and retrieving documents
• Preparing and updating logs and documents
• Resolving minor problems
• Composing and drafting correspondence
• Typing statistical data or technical reports
• Creating new files in systems
• Gathering and processing information
• Compiling statistical data and preparing reports
• Formatting charts, graphs, or tables
• Sorting and collating documents for data entry
• Entering data in computers
• Conducting records searches in databases
• Scheduling and calendaring
• Establishing and maintaining complex filing systems

Additional Considerations

Candidates will be evaluated on past drug usage, including but not limited to:

• Marijuana
• Cocaine/Crack
• Methamphetamines/Speed
• Heroin
• Opium
• Morphine
• LSD/Acid
• Peyote
• Mescaline
• Hashish
• Steroids
• Other illegal drugs or narcotics as defined in Title 13 of the Arizona Revised Statutes (ARS)
• Illegal use of prescription drugs

Any affirmative answers regarding past drug usage, sales, or related activities will require a detailed explanation, including:

• Number of times used
• Number of times used after age 21
• Date first used
• Date last used
• Method of ingestion or consumption
• Duration of usage
• Motivation for use
• How the drug was obtained
• Reason for stopping use
• Any other relevant factors

Candidates must also disclose any history of the following, which will be evaluated in relation to the position:

• Convictions for engaging in sexual abuse
• Civil or administrative adjudications for sexual misconduct or harassment
• Investigations or findings related to sexual abuse, staff sexual misconduct, or sexual harassment