Paralegal Assistant

About the role

We are looking for a motivated Paralegal Assistant to join a legal team in Middleton, WI and provide administrative and case support for patent-related matters. This position combines day-to-day office coordination with specialized assistance for U.S. and international patent filings, offering an excellent opportunity for someone interested in building a career in intellectual property. The ideal candidate is organized, dependable, and comfortable managing detailed work while partnering closely with paralegals and attorneys.

Responsibilities

• Support the legal department with daily administrative activities, document handling, and general office coordination.
• Prepare, submit, and track documents associated with patent prosecution matters for both domestic and international filings.
• Research patent information using the Patent Center and other legal or regulatory resources to support ongoing matters.
• Open new files, organize electronic records, and maintain accurate case information throughout each stage of the filing process.
• Communicate with internal stakeholders and clients by sending status updates, reports, and deadline notifications with a high degree of accuracy.
• Apply established patent procedures and filing requirements while working under the guidance of supervising paralegals and attorneys.
• Participate in training and career development activities to expand knowledge of patent practices and legal updates.
• Contribute to special assignments and additional projects as needed while managing multiple priorities effectively.

Requirements

• Experience with office administration and the ability to manage multiple tasks in a structured, organized manner.
• Strong verbal and written communication skills for effective interaction with colleagues and clients.
• Excellent attention to detail and a consistent focus on accuracy when preparing and reviewing legal documents.
• Ability to prioritize work, meet deadlines, and maintain dependable attendance and punctuality.
• Willingness to learn patent procedures and develop expertise through hands-on training and formal instruction.
• Comfort working both independently and collaboratively in a legal support environment.
• Proficiency with standard business software and electronic file management systems.

Pay

$45-55K depending on experience

Benefits

Comprehensive employee benefits package that includes health, dental, and vision insurance, a 401(k) plan with company match, and paid time off.