Principal Office Account Clerk

Responsibilities

• Maintain and audit financial records, books, files and accounts and reconcile with department financial records and accounting balances for various budgets and accounts, including Federal and State accounts.
• Perform independently more complex and difficult tasks of the clerical unit, such as setting up account books; plans and schedules account keeping and financial record keeping activities, such as computing bills, fees and penalties; processing vouchers for payment; posting to accounts routine details of transactions, assessments and fees; maintaining computerized files.
• Compile fiscal data and prepare reports for financial, statistical, or budget purposes.
• Responsible for the submission of reports for all State and Federal Funding, Grants and Contracts.
• Develops budget reports, profit and loss statements, and financial reports for federal and state agencies.
• Compile data, analyze and check for completeness and accuracy.
• Sort, distribute and file materials in a manual and electronic management filing system.
• Monitor grant activities to ensure compliance with applicable laws, regulations, grant requirements, and organizational policies.
• Respond to inquiries and assist with resolving questions, issues and concerns.
• Collaborate with Administrative Staff regarding budget discrepancies, appropriations, amendments and supporting justifications.
• Act as a Liaison with the New York State Education Department.
• Provide information to auditors internal and external as needed.
• Crosstrain with co-workers on various duties.

Qualifications

• Civil Service eligibility as a Principal Office Account Clerk: Graduation from high school or possession of a high school equivalency diploma, plus EITHER:
  • Graduation from a regionally accredited or New York State college or university with a Bachelor's or Associate's degree in Accounting, Business Administration, or Finance plus two (2) years paid full-time or its part-time equivalent experience in bookkeeping, account keeping, or financial record keeping;
  • OR, Four (4) years paid full-time or its part-time equivalent experience as defined in (A) above;
  • OR, An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Strong background in finance, record keeping, accounting and School district accounting or grants experience, preferred.

Skills

• Computer experience necessary; Windows and Excel experience required.
• WinCap, Microsoft Teams and Outlook knowledge preferred.
• Strong interpersonal communication skills with both peers and administrators.
• Evident teamwork experiences through past positions, preferred.
• Accuracy and attention to detail required.
• Physically able to perform essential functions of the position (with or without reasonable accommodation).

Pay

$21.64 - $28.85 per hour. Actual salary is dependent upon education, experience and contract.

Schedule

Location: Fairport, NY 14450; Business Office.

12‑month position, full‑time (8 hours per day). Starting date: 10/30/2026.