Principal Clerk

General Duties And Responsibilities

• Oversees all deposits/disbursements from all municipal, grants, and nonprofit agency accounts.
• Maintains all bookkeeping records.
• Prepares monthly financial statements for municipal and nonprofit accounts.
• Reports to the Director of Council on Aging on the status of all accounts.
• Prepare payroll for all department and contract staff.
• Prepare minutes and other documents for the Board of Directors meetings.
• Gathers data for the council's monthly newsletter and/or oversees the task as assigned to other front office personnel.
• Research and develops recreational programs, trips, and activities for Medford elders subject to review by the Director of Council on Aging and the Board of Directors program committee.
• Develops and maintains working relationships with recreational vendors.
• Oversees planning, reservations, and vendor payment for COA sponsored events and trips.
• Acts as tour guide for COA sponsored trips and/or informs the coordinator of volunteers about the need to recruit guides for specific tours.
• Works with the Director of Council on Aging, coordinator of volunteers, and other staff to plan, develop, and implement in-house celebrations.
• Monitor monthly report for all instructors.
• Acts in an advisory capacity to the senior citizens drop-in center volunteer Director in matters pertaining to recreational activity Planning.
• Oversees staff and daily operations of the council in the absence of the director.
• Ability to monitor, upload, and maintain updates to the COA website Facebook and Instagram pages.

Minimum Educational/Experience Requirements

• HS Diploma or equivalent
• Two years of experience in clerical, secretarial, record-keeping, or related field
• Additional years of relevant education may be substituted for the experience requirement on a year-for-year basis
• Social media knowledge
• Preferred Experience in a municipal setting and in dealing with the general public
• Knowledge And Abilities See Job Description

Work Environment And Conditions

See Job Description

Pay

Union CAF-3 ($1,078.84 – $1,184.16/week)

Schedule

Full-time (35 hours/weekly) Monday – Friday 8:30 AM – 4:00 PM