Prevention Education Coordinator +

Location: Española, NM. This position is fully on-site with no options for remote work.

About the role

The Office and Program Support Coordinator provides general administrative support duties for Tewa Women United’s (TWU) three program areas and coordinates the front office. This role involves greeting and directing TWU guests, answering the main phone line, and working with TWU staff to support the mission, goals, and objectives of the organization.

Responsibilities

Primary Duties

• Assist with the oversight and coordination of TWU daily operations, programs, and events.
• Provide administrative support to TWU Program areas (EJ, RJ, and GGHJ), including data entry, answering and directing calls, photocopying, monitoring office supplies, and placing orders as needed.
• Input receipts, invoices, and expenses into Monday.com on a regular basis for each Program area.
• Serve as the initial point of contact for visitors and direct them to appropriate staff members and/or programs.
• Provide and actively maintain an up-to-date work plan developed in coordination with Program Managers.
• Assist and help coordinate the planning and implementation of staff/office events.
• Maintain confidentiality of individuals seen at TWU.
• Provide updates to TWU staff on office happenings and other TWU office-related events.
• Collect and file all Program sign-in sheets.
• Assist with maintaining the Constant Contact list; add names of people who wish to sign up for the email list from Program sign-in sheets.
• Ensure program calendars are up-to-date.
• Assist with maintaining the TWU internal communications email database.

Internal Communications

• Maintain lists of TWU staff, board, and contractors, and use or develop streamlined ways to communicate with each group, including Google email lists and Slack.
• Provide updates to TWU staff on office happenings and other TWU office-related events.
• Ensure program calendars are up-to-date.
• Attend and take notes at Opide event planning meetings.
• Help oversee Slack for increased communication efficiency with TWU staff.

Outreach/Community Building (External Communications)

• Ensure all brochures and outreach material placed upfront are accessible and stocked.
• Develop and maintain a Tribal Bulletin list with contacts, deadlines for materials, and appropriate format for such materials.
• Send outreach material, event flyers, etc., to Tribal Bulletins on a regular basis.
• Develop, maintain, and update a list of Tribal Governors and tribal staff contacts relevant to TWU Program areas.

Training and Classes

• Work with the Property Manager to schedule regular staff training on cybersecurity, building safety, and maintaining confidentiality.
• Review and become proficient in using Monday.com to become a resource for Program staff on how to use it.

Opide – Campaign/Movement Building and Connection

• Attend and take notes at Opide event planning meetings.
• Help oversee Slack for increased communication efficiency with TWU staff.

• Perform other duties as assigned by TWU Program Managers and Directors.

Requirements

• Associate’s degree or related work experience in administrative support, office coordination, or outreach. An equivalent combination of education and/or experience may be substituted if it directly relates to the essential duties and responsibilities.
• Demonstrates ability to clearly establish goals and objectives, plan/organize activities and/or projects.
• Demonstrates good negotiation skills, works independently, and demonstrates good judgment.
• Excellent oral, written, and interpersonal skills.

Skills

• Strong written, verbal, and listening communication skills to effectively and respectfully work with diverse audiences and situations.
• Ability to utilize computer equipment, software, and other electronic devices to perform work effectively and efficiently.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Monday.com, Google, and database management software.
• Strong organizational skills and ability to multitask.
• Multilingualism preferred – Indigenous/Tribal languages, Spanish.
• Knowledge and practice of collaborative problem-solving, conflict resolution, participatory planning, and community-based research/assessment.
• Comfortable discussing environmental and social justice, racism, and social and economic inequalities.
• Experience working with diverse groups.
• Ability to interact with a variety of personnel at different levels of responsibility.
• Ability to establish and maintain effective interpersonal relationships with co-workers, colleagues, collaborative partners, board members, government officials, volunteers, customers, and constituents.
• Effective and creative problem-solving abilities.
• Ability to work independently and as a team member.

Pay

$20.60/hour. Please note that our offer process does not include negotiation on salaries and benefits, which can create inequities in pay across the organization.

Schedule

Non-exempt, regular full-time (40 hours/week).