Prevailing Wage Specialist

Provide services to support projects requiring certified payroll and prevailing wages within the company. This position will have a heavy focus on federal, state, and local government compliance, as well as assisting with audits, subcontractor understanding, and compliance for prevailing wages.

Responsibilities

• Process certified payroll reports weekly and submit to general contractors, owners, or Customer Service Specialist, as necessary.
• Enter certified reports and necessary compliance information into required online portals.
• Ensure company is in compliance with all DOL prevailing wage requirements; educate project personnel and employees as needed.
• Establish relationships and provide guidance with project managers, lead personnel, general contractors, and owner personnel to facilitate successful project completion.
• Initiate and maintain new certified jobs in the ERP system.
• Review contracts for compliance requirements.
• Review certified payrolls on all prevailing wage/compliance reporting projects.
• Track apprenticeship to journeymen ratios.
• Communicate and follow up with subcontractor reporting requirements.
• Research and determine the correct rates applicable to projects.
• Create and maintain all rate agreements for new or existing prevailing wage projects.
• Assist with union audits and identify resources and education to stay current with union contracts.
• Stay abreast of federal, state, and local prevailing wage laws and regulations ensuring compliance.
• Assist payroll team with rate updates and corrections as needed.

Qualifications

• High school diploma/equivalent required.
• Construction experience preferred.
• Understanding of contracts with Davis‑Bacon Act, prevailing wage, certified payroll, and compliance requirements preferred.
• Ability to communicate professionally with field staff, office staff, managers, and outside vendors/customers.
• Positive safety attitude and personal integrity – both are non‑negotiable.
• Proficient in Microsoft Office (Outlook, Word, Excel) with advanced typing skills for data entry.
• Experience with ADP and IFS is preferred.
• Capable of maintaining important information confidentially – extremely important for this role.
• Strong verbal and written communication skills.
• Detail‑oriented with a high capacity for multitasking.
• Strong customer service skills.
• Ability to prioritize and organize work to ensure follow‑through.
• Strong desire to actively contribute to a team environment.
• Exemplify company values.

Physical Requirements

Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.