Prevailing Wage Administrator

About the role

The Prevailing Wage Administrator plays a crucial role in ensuring Exxel Pacific's compliance with federal, state, and local prevailing wage laws and labor compliance requirements. This position is integral to maintaining a thriving TEAM-oriented culture through collaborative efforts.

Responsibilities

• Administer prevailing wage compliance for all public works and prevailing wage projects.
• Review contract documents to identify prevailing wage, certified payroll, and labor compliance requirements.
• Establish labor compliance procedures for new projects and communicate project-specific requirements to internal teams.
• Determine and monitor applicable wage determinations, employee classifications, fringe benefit requirements, and regulatory updates throughout each project.
• Prepare, review, and submit certified payroll reports accurately and on schedule.
• Verify payroll records both internally and with our subcontractors to ensure accurate reflection of employee classifications, wages, fringe benefits, overtime, apprenticeships, and authorized deductions.
• Coordinate with Payroll to ensure employees are compensated in accordance with prevailing wage requirements and resolve payroll discrepancies as needed.
• Collect, review, and monitor subcontractor certified payroll reports and labor compliance documentation for completeness and accuracy.
• Follow up with subcontractors to resolve deficiencies and ensure timely compliance with contractual and regulatory requirements.
• Prepare, submit, and maintain Statements of Intent, Affidavits of Wages Paid, and other required labor compliance documents.
• Maintain organized project files and records to support audits, agency reviews, and document retention requirements.
• Respond to requests from owners, awarding agencies, auditors, and regulatory agencies regarding labor compliance matters.
• Monitor reporting deadlines and ensure timely submission of all prevailing wage and labor compliance documentation.
• Stay informed of changes to federal, state, and local prevailing wage laws, labor regulations, and reporting requirements.
• Develop, recommend, and implement processes that improve labor compliance efficiency and reduce organizational risk.
• Serve as the company's subject matter expert on prevailing wage laws, certified payroll, and labor compliance requirements.
• Provide guidance and training to Project Managers, Superintendents, payroll, accounting, human resources, and subcontractors regarding prevailing wage compliance.
• Collaborate with project teams, accounting, payroll, and operations to proactively identify and resolve labor compliance issues and correct them effectively.
• Perform other duties and special projects as assigned in support of the company's operations.

Requirements

• Absolutely essential to be a team player and a key member of a dynamic and industry-leading company.
• A minimum of three (3) to five (5) years of experience administering prevailing wage compliance, certified payroll, or labor compliance within the construction industry.
• Familiarity with federal, state, and local prevailing wage laws, including certified payroll reporting, wage determinations, labor classifications, fringe benefits, apprenticeship requirements, and public works regulations.
• Proficiency with labor compliance software such as L&I portal, LCPtracker, etc.
• Excellent written and verbal communication skills with the ability to collaborate with various stakeholders.

Qualifications

• An associate's degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field is preferred.
• Equivalent combination of education and relevant experience will be considered.

Skills

• Strong organizational and time management skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Highly proficient in Microsoft Office Suite.
• Knowledge of labor law and regulations.

Benefits

Exxel Pacific offers a comprehensive and competitive benefits package including medical, dental, vision, life, and disability insurance. Additional benefits include a 401k match, Short-Term Incentive Plan, Employee Stock Ownership Plan, Employee Assistance Program, and paid time off. Paid time off includes 8 paid holidays and 10-25 vacation days per year depending on years of service with Exxel.