Preconstruction Assistant

About Us

In 1999, armed with an Electrical Engineering degree, 14 years of business experience with Hoechst Celanese, and a restless entrepreneurial spirit, Francisco Alvarado established Marand Builders, Inc. Since its inception, our goal has been to understand the individual needs of our customers and provide them with customized solutions. We have built our reputation on reliability, attentiveness, and quality of execution. We succeed when we provide our clients with the best construction experience.

We started in Charlotte, NC, but rapidly expanded to cover the Carolinas, Mid-Atlantic, and Southeast US regions. We have 7 regional offices in Virginia, North Carolina, Georgia, and Florida. Our team of highly talented professionals has allowed us to become a preferred vendor with many of our clients, exceeding 95% repeat business. Marand specializes in serving the healthcare, financial services, commercial/administrative, and light-industrial industries.

Our Ideal Candidate Will Have

• An associate’s degree
• The ability to manage more than 2 projects at one time and an ambitious approach to balancing workload in a fast-paced environment
• Problem-solving and decision-making abilities, with a proactive and results-oriented approach

Requirements

• High school diploma or equivalent; Associate of Arts degree preferred
• Previous administrative experience in construction or related industry is desirable
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability
• Basic understanding of construction documents, terminology, and processes is a plus

Responsibilities

Administrative Support

• Organize and maintain project documents, including drawings, specifications, and correspondence
• Assist in the preparation and distribution of bid packages and proposal documents
• Manage electronic and physical filing systems to ensure easy access to project information
• Coordinate meetings, conference calls, and appointments for the preconstruction team
• Prepare and distribute meeting agendas, minutes, and action items as needed

Bid Coordination

• Assist in the coordination of bid invitations to trade partners and suppliers
• Maintain communication with trade partners regarding bid inquiries, clarifications, and submissions
• Track and log bid responses, ensuring all required information is received in a timely manner

Communication and Collaboration

• Communicate effectively with team members to ensure alignment on project goals, timelines, and deliverables
• Respond to inquiries from stakeholders, trade partners, and clients in a professional and timely manner
• Collaborate with other departments, such as project management and finance, to ensure seamless project transitions

Physical Demands

• Dexterity of hands and fingers to operate a company laptop, iPad, phone, and other business machines
• While performing the duties of this job, the employee is regularly required to stand and walk. Generally, the job requires 90% sitting, 5% walking, and 5% standing
• Ability to communicate orally with management and other co-workers is important. Talking, hearing, and vision within normal ranges is important for conversations, to receive ordinary information, and to prepare or inspect building plans and specifications
• Climbing stairs is a physical requirement. Some offices contain an elevator, but one must be able to use stairs for fire drills and emergencies

Work Environment

The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.