Pre-Development Specialist

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. Position Overview The Pre-Development Specialist manages foundational workflow execution, project tracking, and cross-functional coordination across the early stages of the store development lifecycle. The Pre-Development Specialist I will serve as primary operational liaison between Real Estate, Legal, Construction, and other cross-functional teams. The Specialist is responsible for maintaining project milestones, identifying potential schedule risks, managing workflows, and providing analytical support for reporting under the guidance and general oversight of the department leadership. Key Result Areas Drive Pre-Development Workflows And Development Lifecycle Execution Maintain accurate project information, documentation, records, and updates within project management systemsSchedule meetings, capture notes, and track action items with internal teams and external partnersManage and track key milestones, deliverables, and documentation for assigned store development projectsFacilitate communication and coordination between Real Estate, Legal, Construction, and other cross-functional teamsAssist with preparing project materials, correspondence, and administrative tasks to support team objectivesOrganize and prioritize tasks to help meet project timelines and department goals Execute Pre-Development Reporting And Process Improvements Manage project tracking tools, financial reports, and budget compilation under the guidance of Pre-Development leadershipCompile and draft project updates, growth reports, and presentations for leadership and stakeholder reviewExecute administrative workflows and departmental assignments to streamline operations and meet team goalsSupport the ongoing improvement of processes, documentation, and team resourcesCoordinate cross-functional meetings, agenda planning, and communication channels across internal teamsFacilitate information sharing by providing accurate project documentation and status updates to internal partnersSupport onboarding and knowledge transfer for new team membersPromote positive collaboration and strong relationships across Pre-Development and cross-functional departmentsDeliver flexible administrative and operational support to the Pre-Development team during peak workload periods Oversee Department Inbox Management & Cross-Functional Communication Serva as primary point of contact for department inquiries, triaging critical request and routing working streams to maximize efficiencyCreate and prepare written and verbal project correspondence as neededFacilitate project planning and permitting by maintaining audit-ready documentation and communicating real time updatesOwnership of internal tracking tools to track progress of new shop completion and project milestonesPartner with the Finance team to research invoice-related questions and support project-related financial processesAssist with processing payments to landlords or developers for new projects as needed Skills Problem SolvingTechnologyCommunicationCollaborationCoordinationDetail-OrientedOrganization Job Qualifications Bachelor’s degree in Business Administration, Project Management, or a related field with 2+ years of project coordination/administration experience, or 6+ years of equivalent professional experience required.Ability to support project coordination efforts, maintain documentation, and assist with tracking timelines, deliverables, and workflowsProficient in Microsoft Office Suite, particularly Excel, Word, and cloud-based project management tools (e.g., Smartsheet and Lucernex)Strong written and verbal communication skills with the confidence to drive accountability across internal teams and external partnersAbility to work effectively in a team environment while also managing assigned tasks independentlyStrong organizational skills and attention to detail with the ability to manage multiple prioritiesAbility to work in a fast-paced environment and adapt to changing prioritiesAbility to learn new processes, systems, and software efficientlyStrong follow-through and initiative with the ability to proactively identify next steps and support team needsAbility to prioritize daily tasks and maintain accurate records to support Pre-Development activities Location Requirement: This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days. Physical Requirements In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptionsMust be able to collaborate in-person with occasional impromptu in-person meetingsOffice Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levelsMobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 poundsHearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools. Compensation DOE If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!