Pre-Construction Administrator

About the role

Immediate opening for a Pre-Construction Administrator to assist in the preparation of budgets for multifamily, commercial and residential construction projects.

Responsibilities

• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders
• Maintain organized project documentation, including drawings, specifications, RFIs, and submittals
• Assist with budget tracking, invoice processing, and coordination of billing with accounting departments
• Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information
• Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals
• Ensure compliance with company policies, contract requirements, and safety regulations
• Assist in preparing reports and presentations for internal and client meetings

Requirements

• 2–4 years of experience in construction administration, project coordination, or related roles
• Strong organizational and multitasking skills to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills for coordinating with internal teams and external partners
• Familiarity with Microsoft Office Suite; construction management software a plus (will train)
• High level of accuracy in document management, data entry, and financial tracking
• Ability to review contracts, budgets, and schedules for inconsistencies or potential issues
• Strong interpersonal skills to work effectively with sales, project managers, field staff, and clients

Benefits

• Talented, passionate and supportive team
• Promotion of balance, family, wellness and giving back to the community
• Support for continued professional development
• Total compensation package with competitive starting salary, benefits and growth opportunities
• Creative and supportive environment where contributions are rewarded and celebrated with professional growth, job satisfaction, and an attractive total compensation program