Pre Award Finance Coordinator - General Research

About the role

Reviews and completes pre-award financial activities for department approved clinical trials including but not limited to request/creation of Medicare Coverage Analysis, creation of internal cost budget following organizational policies and clinical trial billing regulations.

Negotiates clinical trial budget and payment terms associated with clinical trial protocols and protocol amendments.

Serves as a liaison between clinical teammates, investigators, sponsors/CROs, and Central Research Offices.

Provides weekly updates on clinical trial budget & agreements in pre-activation phase and at time of receipt of protocol amendments.

Gathers information from Clinical Trial protocol and/or agreement for execution of sub-contract with external vendors.

Completes pre-award grants administration process in accordance with federal guidelines.

Manages grant application process including completion of pre-submission documentation, preparation of accurate application package, approval of budget, coordination of submission to central office and funding agency, and tracking of final proposal.

Solves complex, sensitive, and other non-routine issues related to grant/Clinical Trial administration & contract negotiation.

Gathers information from a variety of federal, state and private granting agencies.

Interprets grant and contract requirements, funding agency guidelines and billing compliance requirements.

Provides consultation and technical services to support faculty and team members in developing internal & external grant proposals that support the mission and goals.

Prepares monthly monitoring reports for department to include upcoming proposal deadlines, report deadlines and other administrative renewals.

Collaborates with the Office of Grants and Contracts/Sponsored Programs regarding grant requests from faculty and team members.

Advise leadership/faculty of grant funding programs/opportunities.

Reviews and disseminates information from sponsor's regarding deadlines.

Maintains archives on submitted external proposals and contracts.

Oversees establishment of new awards, reviews new grants and awards for compliance and requirements.

Serves as a liaison between department and other units on all pre-award matters.

Responsibilities

• Reviews and completes pre-award financial activities for department approved clinical trials including but not limited to request/creation of Medicare Coverage Analysis, creation of internal cost budget following organizational policies and clinical trial billing regulations.
• Negotiates clinical trial budget and payment terms associated with clinical trial protocols and protocol amendments.
• Serves as a liaison between clinical teammates, investigators, sponsors/CROs, and Central Research Offices.
• Provides weekly updates on clinical trial budget & agreements in pre-activation phase and at time of receipt of protocol amendments.
• Gathers information from Clinical Trial protocol and/or agreement for execution of sub-contract with external vendors.
• Completes pre-award grants administration process in accordance with federal guidelines.
• Manages grant application process including completion of pre-submission documentation, preparation of accurate application package, approval of budget, coordination of submission to central office and funding agency, and tracking of final proposal.
• Solves complex, sensitive, and other non-routine issues related to grant/Clinical Trial administration & contract negotiation.
• Gathers information from a variety of federal, state and private granting agencies.
• Interprets grant and contract requirements, funding agency guidelines and billing compliance requirements.
• Provides consultation and technical services to support faculty and team members in developing internal & external grant proposals that support the mission and goals.
• Prepares monthly monitoring reports for department to include upcoming proposal deadlines, report deadlines and other administrative renewals.
• Collaborates with the Office of Grants and Contracts/Sponsored Programs regarding grant requests from faculty and team members.
• Advise leadership/faculty of grant funding programs/opportunities.
• Reviews and disseminates information from sponsor's regarding deadlines.
• Maintains archives on submitted external proposals and contracts.
• Oversees establishment of new awards, reviews new grants and awards for compliance and requirements.
• Serves as a liaison between department and other units on all pre-award matters.

Requirements

• Bachelor's Degree in Business, Accounting, Finance or related field required.
• 4 to 6 years of directly related experience required.
• Experience in clinical trials and ability to navigate/interpret clinical research protocols for translation into a budget preferred.
• Negotiation experience with industry Sponsors preferred.

Qualifications

• Requires periods of standing, sitting, walking, and some light lifting.

Skills

• Grant writing and management.
• Grant interpretation and compliance.
• Grant negotiation.
• Research protocol understanding and application.
• Collaboration and communication with various stakeholders.

Benefits

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Education Assistance Program.

Pay

Pay Range $33.05 - $49.60

Schedule

Monday - Friday, 8:00 am - 4:30 pm