Pre Award Finance Coordinator - General Research

Department: 80096 – Carolinas Medical Center – LC: Clinical Trials – Morehead

Status: Full time | Benefits Eligible: Yes | Hours per week: 40

Schedule

Monday – Friday, 8:00 am – 4:30 pm. Position is remote with onsite meetings required from time to time.

Pay Range

$33.05 – $49.60 per hour

Essential Functions

• Reviews and completes pre‑award financial activities for department‑approved clinical trials, including Medicare Coverage Analysis and internal cost budget creation.
• Negotiates clinical trial budgets and payment terms for protocols and amendments.
• Serves as liaison among clinical teammates, investigators, sponsors/CROs, and Central Research Offices.
• Provides weekly updates on clinical trial budgets and agreements during pre‑activation and protocol amendment phases.
• Gathers information from trial protocols/agreements to execute sub‑contracts with external vendors.
• Completes pre‑award grants administration in accordance with federal guidelines.
• Leads effective and efficient grant and clinical trial budget development.
• Manages grant application process: pre‑submission documentation, accurate application package, budget approval, submission coordination, and tracking.
• Resolves complex, sensitive, and non‑routine issues related to grant/clinical trial administration and contract negotiation.
• Interprets grant and contract requirements, funding agency guidelines, and billing compliance requirements.
• Provides consultation and technical services to faculty and team members for internal and external grant proposals.
• Prepares monthly monitoring reports on proposal deadlines, report deadlines, and administrative renewals.
• Coordinates with the Office of Grants and Contracts/Sponsored Programs regarding grant requests.
• Advises leadership/faculty of grant funding programs and opportunities.
• Reviews and disseminates sponsor information regarding deadlines.
• Ensures on‑time submission of documentation and monitors electronic submission processes.
• Maintains archives of submitted external proposals and contracts.
• Oversees establishment of new awards, reviews new grants for compliance, and serves as liaison on all pre‑award matters.

Physical Requirements

Requires periods of standing, sitting, walking, and some light lifting.

Education, Experience and Certifications

• Bachelor’s degree in Business, Accounting, Finance or a related field (required).
• 4–6 years of directly related experience (required).
• Experience with clinical trials and ability to navigate/interpret clinical research protocols for budgeting (preferred).
• Negotiation experience with industry sponsors (preferred).

Benefits

Advocate Health offers a comprehensive Total Rewards suite, including:

• Base compensation within the listed pay range, adjusted for qualifications, skills, experience, and training.
• Premium pay such as shift, on‑call, and other differentials where applicable.
• Incentive pay for select positions.
• Opportunities for annual performance‑based increases.
• Paid Time Off programs.
• Health and welfare benefits: medical, dental, vision, life insurance, short‑ and long‑term disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits: adoption assistance and paid parental leave.
• Defined‑contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.

About Advocate Health

Advocate Health is the third‑largest nonprofit, integrated health system in the United States, formed by the combination of Advocate Aurora Health and Atrium Health. It provides care under the names Advocate Health Care (Illinois), Atrium Health (the Carolinas, Georgia, Alabama), and Aurora Health Care (Wisconsin). Headquartered in Charlotte, North Carolina, the system serves nearly 6 million patients, participates in hundreds of clinical trials and research studies, and partners with Wake Forest University School of Medicine as its academic core.

Advocate Health is nationally recognized for expertise in cardiology, neurosciences, oncology, pediatrics, rehabilitation, organ transplants, burn treatment, and specialized musculoskeletal programs. The organization employs approximately 155,000 teammates across 69 hospitals and over 1,000 care locations, and runs one of the nation’s largest graduate medical education programs with more than 2,000 residents and fellows in over 200 programs. Committed to equitable care, Advocate Health delivers more than $6 billion in annual community benefits.