Pre-Award Administrator, Sponsored Projects Services

About the role

Sponsored Projects Services (SPS) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is searching for a Pre-Award Administrator. This role includes periodic and thorough review of proposals, budget oversight, and acting as the institutional representative for pre-award sponsored activities. The position will also involve disseminating best practices, mentoring, and consulting with research administration colleagues to ensure consistency and compliance. Learn More Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community.

Responsibilities

• Conduct thorough reviews of proposals to identify potential issues with the budget and other components, ensuring compliance with sponsor guidelines.
• After proposal submission, collaborate with research administration colleagues to address sponsor-requested revised budgets, Just-In-Time (JIT) requests, and provide other materials as needed.
• Serve as the official representative of the institution for pre-award activities, communicating with sponsors and external entities as necessary.
• Collaborate effectively as part of a team, providing guidance and acting as a resource for other research administration staff.
• Promote best practices, provide expert guidance, and deliver training on sponsor requirements, compliance, and pre-award functions for staff and faculty.
• Lead functional meetings to ensure clear communication and collaboration among stakeholders and support consistent adherence to administration protocols outside of formal training through mentorship.
• Oversee registration and updates in sponsor systems as an authorized user, keep stakeholders informed on sponsor changes, compliance, and guidelines, and maintain budget templates and spreadsheets with up-to-date financial data, including fringe benefits and tuition rates.