Practice Coordinator

About the role

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Practice Coordinator will provide direct support to lawyers in our Projects practice group by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in our Houston office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate logistics for internal and external team events and meetings
• Coordinate domestic and international travel arrangements with firm’s travel provider
• Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assist other practice group support members with overflow work and provide backup support, as requested
• Assist other practice groups upon request with special projects

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Minimum of 3 years’ experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Proficient in Microsoft Office and Adobe Acrobat
• Experience with document management system, iManage preferred
• Excellent communication skills, both written and verbal
• Excellent organizational skills
• Impeccable attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion in a professional and trustworthy manner
• Self-starter who takes initiative and has willingness to learn

Benefits

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family.

• Access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance
• Pre-tax benefits such as health savings and flexible spending accounts
• 401(k) savings plan and profit-sharing plans (if eligible)
• Fertility benefits designed to support fertility and family-forming journeys (full-time employees)
• Commuter benefits where applicable and student loan assistance refinancing options
• Competitive paid time off plan — minimum of 20 days off based on role and tenure
• Generous paid maternity leave and paid paternity/parental leave — minimum of 14 weeks of paid leave to bond with newborn or adopted child(ren)
• Child care support through a back-up care program
• 11 Firm holidays

Schedule

Hybrid work policy: presence in the Houston office at least three days per week. Overtime and flexibility in schedule required from time to time.