Practice Assistant - Corporate/Litigation

About the Role

The Practice Assistant (PA) provides high-level administrative support to an assigned group of legal professionals, including partners, counsel, senior associates, and others. PAs are cross-trained to support multiple groups and are part of an onsite support team, with a hybrid work schedule available after the initial training period. This role is based in New York City, NY.

Responsibilities

• Prepare documents quickly and accurately, proofread work, and offer suggestions for improvement.
• Answer phones promptly and professionally, gather information, and prepare timely messages.
• Manage calendars, anticipate and arrange meeting logistics, and inform callers of attorney availability.
• Maintain knowledge of ongoing cases, anticipate next steps, and prepare for court filings.
• Open new matters, prepare engagement letters, and maintain up-to-date contact lists.
• Assist with tracking CLE requirements and attorney renewals.
• Support practice development initiatives, manage attorney social media accounts, and maintain desk procedures.
• Coordinate copy, print, fax, and shipping services, and maintain organized files.
• Assist with time entry, billing, and travel arrangements for assigned timekeepers.
• Process expenses and invoices promptly and accurately.
• Pursue professional development, stay updated on jurisdictional rules, and share knowledge with the team.
• Embrace new technical solutions and attend firm-sponsored training.

Requirements

• 3+ years of relevant experience within a law firm setting.
• Bachelor’s Degree required; experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent verbal and written communication skills.
• Attention to detail and ability to handle difficult situations and meet deadlines.
• Strong interpersonal skills and ability to work with personnel at all levels.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Willingness to learn new skills involving litigation law.

Pay

The anticipated annual salary range for this position in New York, NY is $77,000 to $110,000. This role may also be eligible for additional contingent compensation based on factors such as performance, location, experience, and qualifications.