Practice Assistant

Position Summary

About the Role

The Denver, CO office of Ogletree Deakins is seeking a Practice Assistant to support the firm's growing practice. The ideal candidate will work under the direction of attorneys and paralegals, supporting the delivery of high-quality legal services.

Responsibilities

• Preparing Documents: Uses word processing and document management software to prepare and process correspondence and legal documents.
• Processing Mail: Reviews and routes incoming mail and faxes, preparing and processing outgoing mail and faxes.
• Maintaining Calendar: Maintains and updates calendars for assigned attorneys, managing meetings, appointments, and client-related activities.
• Maintaining Files: Maintains paper and electronic files in compliance with internal policies, performing routine filing and retrieving files as needed.
• Timekeeping: Prepares time entries for assigned attorneys and submits them in a timely manner, prepares expense reimbursement and disbursement requests, and coordinates client billing matters with the Billing Department.
• General Administrative Support: Assists with new matter documents, receives and screens phone calls, receives and directs clients and visitors, schedules meetings, and arranges for conference rooms and meals.
• Communicating: Communicates effectively and professionally with clients and colleagues, anticipates business needs, and meets deadlines.
• Additional Administrative Support: Assists with mentoring new office staff and piloting new software.

Requirements

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents, and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing, and database software.
• Excellent communication skills, both written and verbal.
• Understanding of correct grammar, spelling, and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently and as part of a team.
• Regular predictable attendance.

Qualifications

• Knowledge of legal terminology, legal documents, and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing, and database software.
• Excellent communication skills, both written and verbal.
• Understanding of correct grammar, spelling, and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently and as part of a team.
• Regular predictable attendance.

Skills

• Legal Terminology Knowledge
• Document Preparation
• Mail Processing
• Calendar Management
• File Maintenance
• Timekeeping
• Administrative Support
• Communication Skills
• Proofreading
• Filing and Calendaring
• Organizational Skills
• Time Management
• Predictable Attendance

Benefits

• Paid Time Off
• Paid Sick Leave
• 401(k) Matching Program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• Affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts
• Tuition Reimbursement
• Employee Assistance Program

Pay

The expected salary range for this position is between $57,000 and $85,000.

Schedule

Regular predictable attendance is required.