Practice Assistant

About the role

This Practice Assistant position in our Chicago office supports the Healthcare group and a team of four attorneys, including the Department Chair. The ideal candidate will have a strong background in administrative support, exceptional attention to detail, and the ability to thrive in a fast-paced environment while maintaining a positive attitude and willingness to learn.

Responsibilities

• Support four attorneys, primarily the Department Chair; proactively manage calendars, schedule meetings, interviews, and arrange travel.
• Maintain open communication with all attorneys; keep the Department Chair apprised of developments and send frequent follow-up correspondence.
• Prepare and format legal documents, correspondence, closing documents, signature pages, binders, exhibits, and document productions.
• Manage documents in the DMS and e-rooms; distribute filings and correspondence; coordinate mailings, deliveries, and copy jobs.
• Organize and maintain case files and project rooms; prepare files for closing and coordinate records storage.
• File and organize emails in Outlook; handle confidential information with discretion.
• Enter and verify attorneys' time entries; manage monthly billing, expenses, invoices, and check requests.
• Coordinate meetings and events, including conference room scheduling, catering, and participant notifications.
• Demonstrate professionalism and composure; deliver high-level customer service to attorneys, clients, vendors, and courts.
• Adhere to firm policies; attend training; maintain current job skills; perform special projects and overflow assignments as needed.
• Use innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.

Requirements

• High school diploma or GED with two or more years of related experience, or an equivalent combination of education and experience.
• Proficient in Microsoft Office, Outlook, and the firm's billing and timekeeping systems.
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure.
• Excellent written and oral communication skills; professional demeanor and telephone manner.
• Able to work independently or collaboratively, delegate effectively, and adapt to changing priorities.
• Confident attitude and a self-starter.

Benefits

McGuireWoods offers excellent benefits and a hybrid remote option for most employees, allowing flexibility and work-life balance.