Practice Assistant

Responsibilities

• Document Preparation & Formatting – Prepare, revise, format, and finalize legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and the firm’s document management systems.
• Administrative & Workflow Coordination – Manage essential administrative tasks including conflict checks, attorney time entry, expense reports, scheduling meetings, coordinating travel, and maintaining calendars.
• Research & Systems Support – Conduct basic research, coordinate conference calls, and assist with document filing and record management within firm systems.
• Cross-Department Collaboration – Build strong working relationships across teams while coordinating with departments such as Accounting, General Services, and Reprographics to ensure seamless operational support.
• File & Information Management – Maintain both paper and electronic files in accordance with firm policies, ensuring documents remain organized, accurate, and easily accessible.
• Proactive Team Support – Anticipate the needs of attorneys and team members, providing timely administrative support that contributes to efficient operations and exceptional client service.

Requirements

• Education – High school diploma, General Educational Development (GED), or equivalent required.
• Experience – At least five years of administrative support experience, preferably within a legal, litigation and/or professional services environment.
• Technical Proficiency – Strong skills in Microsoft Word and Outlook, with working knowledge of Microsoft Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.

Skills

• Organization & Attention to Detail – Ability to manage multiple priorities with accuracy while maintaining strong organizational and time management practices.
• Communication & Client Service – Excellent written and verbal communication skills paired with a strong service-oriented mindset.
• Professional Collaboration – A positive, flexible approach to working with attorneys, colleagues, and clients in a team-oriented environment.

Schedule

Availability to work core business hours of 8:30 a.m. – 5:00 p.m., with occasional overtime as needed.