Practice Administrator

How Will You Make An Impact & Requirements

• Oversee and provide support for generally four (4) + providers, ensuring efficient operation and compliance with established standards.
• Manage and optimize administrative workflows to ensure consistent, high-quality support services.
• Monitor and report on key operational metrics to support organizational goals.
• Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy, and resolving discrepancies.
• Prepare and analyze financial and statistical reports to identify cost-saving opportunities and improve financial performance.
• Ensure timely and accurate posting for demographics and charges; implement coding changes as needed.
• Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
• Cookinate and facilitate administrative meetings, including preparation of agendas and minutes.
• Implement and enforce policies and procedures that align with organizational standards.
• Serve as liaison between departments to streamline communication and operational efficiency.
• Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
• Support provider recruitment efforts from an administrative perspective.
• Assist in onboarding new providers with a focus on administrative processes.
• Identify opportunities for continuous improvement in administrative operations.
• Demonstrate excellent guest service to internal team members and patients.

Qualifications

• High School Diploma or GED required.
• 5+ years of healthcare management experience in a physician practice setting, preferred not required.
• 3+ years of operations management experience leading clinical and operational teams.
• A deep knowledge of all practice disciplines is required, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
• Financial experience, budgeting, working with spreadsheets, accounting reporting systems and software, Excel, and similar database reporting is a plus.
• Ability to maintain an improvement mindset for the practice and align the practice and provider goals with those of the organization.
• Proven experience in managing multiple practices, demonstrating the ability to effectively coordinate resources and enhance performance across diverse teams.
• Able to relate to, interact with, and understand personality types and different kinds of people.
• Able to work independently in a fast-paced, cross-functional environment.