Pr. Subcontracts Administrator

About the role

In support of a Business Area with over $1 billion in annual revenue and material spend in the hundreds of millions, prepare and issue complex subcontract types. Validate and contribute to the formation of specifications, work statements, and Subcontract Management Plans. Prepare and review proposals for documentation adequacy, develop evaluation criteria, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract files in compliance with FAR/DFAR Regulations and company policies and procedures.

Responsibilities

• Work independently, as well as manage cross-functional program teams on all subcontract related issues; multi-tasking is crucial for success.
• Able to assess, prioritize, drive issues to closure and be assertive when required.
• Exercise discretion and independent judgment in the performance of duties.
• Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence.
• Deliver quality customer service to both internal and external customers and foster and maintain good supplier relationships.
• Drive Zero Defect initiatives with suppliers.
• Prepare request for proposals, advise management of contractual rights and obligations; compile and analyze data; and maintain historical information and compliant file documentation.
• Prepare, issue, and administer non-disclosure agreements with subcontractors as required.
• Negotiate Terms and Conditions and specific subcontract terms and conditions including price, delivery, quality, and performance requirements.
• Support proposal preparation activities, administer subcontracts, and execute supplier management activities to provide for acquisition and fulfillment of direct requirements in accordance with company policies, legal requirements, and customer specifications.
• Receive and review subcontractor proposals, by examining estimates of material, equipment, services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
• Manage suppliers through all phases of program execution.
• Respond to subcontractor inquiries, resolve invoice issues, participate on proposal evaluation team(s) in fact-finding, technical evaluation, and cost/price analysis.
• Document the entire fact finding and negotiation process.
• Ensure that discussions, correspondence, and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy, and program special provisions.

Requirements

Required Skills and Education:

• Experience in a large, complex multifaceted electronics design & manufacturing environment
• Familiarity with defense aerospace industry & regulations
• Understanding of the role of subcontractors in complex industries
• Experience leading major procurement efforts in a Department of Defense (DOD) contracting environment
• Knowledge of FAR and DFAR regulations and the nature of flow down requirements
• Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
• Comprehensive understanding of subcontractor solicitations and bid analysis/process
• Strong working experience generating, negotiating, and executing major subcontracts/purchases
• Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles
• Project / Supplier Management
• Financial Acumen
• Proven leadership and organizational change experience
• Excellent verbal and written communication
• Strong experience managing Subcontracts or Procurement team
• Strategic/Critical Thinking
• Ability to find win-win solutions; a “make it happen” attitude
• Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook)
• Bachelor's Degree in related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment
• Ability to obtain and maintain a security clearance
• U.S. Citizenship Preferred

Preferred Skills and Education

• Willingness and desire for continuous improvement
• Generosity of thought and knowledge
• Well versed with Oracle ERP system
• Secret clearance or secret eligible
• Cost Analysis experience (COPD, CID, Competitive)
• Earned Value Management and Lifecycle Management experience
• 6 plus years’ experience in operations, supply chain, procurement
• Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
• Graduate degree in a related field
• Contracts / Legal background

Pay Information

Full-Time Salary Range: $101398 - $172377

Employee Benefits

• Health, dental, and vision insurance
• Health savings accounts
• A 401(k) savings plan
• Disability coverage
• Life and accident insurance
• Employee Assistance Program
• Legal plan
• Other perks including discounts on things like home, auto, and pet insurance
• Paid time off, paid holidays, and other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave
• Recognition program to receive monetary or non-monetary recognition awards
• Other incentives may be available based on position level and/or job specifics

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace, and security company which delivers a full range of products and services for air, land, and naval forces, as well as advanced electronics, security, information technology solutions, and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale.