Posting Specialist

About the role

As a Posting Specialist you will ensure accurate and timely issuance and accounting of postage, reconcile special job-related items (including dollar bill jobs), and track all postage and related transactions. The position works a regular nine-hour schedule with a one-hour lunch and may require extended hours to meet operational demands.

Responsibilities

• Enter stamp issues and receipts into spreadsheet trackers and the Monarch 2026 system.
• Print, save, and distribute all postage confirmations (3602s, UBM, UP, 3606s).
• Maintain priority list tracking and mail confirmation reporting.
• Track, order, and receive stamps, coins, and meters; enter details into the postage spreadsheet and Monarch; perform routine physical counts of stamp and coin inventories weekly, monthly, or as needed and reconcile to the general ledger.
• Issue stamps to operators and the production manager: count stamps, box by job, obtain manager check-off, and place in cabinet.
• Track jobs (stamp and meter boards, work orders) to ensure all jobs are issued.
• Put money on meters and issue to plant.
• Maintain postage spreadsheets daily, monthly, or as needed.
• Count and reconcile stamp and coin inventory daily, weekly, monthly, or as needed.
• Save and compare 3602s, 3606s, commingle confirmations, EPS, print & ship documents, and any other POM items to spreadsheet for rates and quantities.
• Perform other duties as assigned.

Qualifications

• Ability to adapt to new and different computer programs and software for efficient data gathering and analysis.
• Ability to research, compile, analyze, and interpret data.
• Proficiency in Excel and Microsoft Office products.
• Ability to analyze and reconcile complex accounts and reserves.
• Detail-oriented with strong written and verbal communication skills.
• Ability to work independently under minimal supervision.

How We’ll Support You

Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts across an enterprise of over 5,000 employees.