POST Certified Police Officer

About the role

The Police Transcriptionist position supports the Police Department in the transcription of documents, typing materials, reports, and documents; reviewing transcribed materials for completeness and accuracy; resolving incomplete information, inaccuracies, and similar problems within established guidelines; photocopying and distributing materials; providing general clerical support in report preparation and submission; performing various office support duties; maintaining files and records; and operating office systems and equipment.

Responsibilities

• Provides specialized office support to the Police Department in the transcription of documents; transcribes technical, complex and confidential police reports from dictated tapes; types materials, reports and documents.
• Reviews transcribed materials for completeness and accuracy; ensures correct format, grammar and coding for all submitted work.
• Solves incomplete information, inaccuracies and similar problems within established guidelines; refers to appropriate staff.
• Photocopies and distributes materials in accordance with established policies and guidelines; enters photographs of sex registrants for attachment to their file and forwarded to the Department of Justice.
• Provides general clerical support in report preparation and submission; reviews and types handwritten reports; prepares memos; prepares, copies and distributes completed reports.
• Performs various office support duties; receives and directs phone calls; takes messages; operates a computer to enter and retrieve data; generates reports; performs various data entry activities; conducts mailings.
• Maintains a variety of files and records; updates as necessary.
• Operates a variety of office systems and equipment including transcription machines and tapes, computers, typewriters, photocopy machines and related equipment.

Requirements

• Experience: Two years of clerical or administrative office support experience.
• Training: High School diploma or equivalent. Ability to type accurately at a net speed of 45 wpm.

Qualifications

• Knowledge of: Methods and techniques of document transcription; standard office administrative practices and procedures; relevant forms, formats, codes and administrative orders governing the preparation of reports, letters and documents; principles of business letter writing; principles of filing and record keeping; proper English usage, spelling, punctuation and grammar; modern office equipment including computers and supporting word processing and spreadsheet software applications; pertinent federal, state and local laws, codes and regulations.
• Ability to: Perform transcription duties in assigned area; provide responsible clerical office support to the Police department; type and transcribe at a speed necessary for successful job completion; maintain a variety of files and records; interpret and explain City policies and procedures; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; maintain physical condition appropriate to the performance of assigned duties and responsibilities.