Post-Award Grants Administrator, Part-Time

This is a part-time, hourly position at 20–29 hours per week. The assignment is contingent on continued availability of funding and is located in-person at Chapman’s campus in Orange, California.

About the role

The Grants Administrator, Post-Award facilitates the post-award activity of the Schmid College of Science and Technology. Works with principal investigators, faculty, and staff to coordinate post-award activities for grants and/or contracts. The position reports to the Assistant Director of Business Operations with a dotted reporting line to the full-time Research Grants Analyst.

Responsibilities

• Develop and maintain databases for recording and tracking grant awards, budgets, projections, and related information.
• Generate and prepare quarterly financial projection reports.
• Provide guidance to PIs on financial reports and appropriate spending of sponsored program accounts.
• Monitor and track project accounts and escalate concerns to PIs.
• Work closely with University departments to reconcile and resolve budgetary matters, preparing cost transfers and requesting corrections as needed.
• Interpret and monitor compliance with funding agency’s requirements and University’s fiscal policies.
• Perform troubleshooting and address variances.
• Maintain current knowledge of grant funding policies, regulations, and procedures.
• Forecast potential projection issues and recommend course of action.
• Prepare re-budgets on funded projects as needed.
• Track status of personnel on projects.
• Work collaboratively with staff to process POs, invoices, etc.
• Maintain records to support review of PI effort reports.
• Assist with award close out and report potential variances.
• Assist with issues of compliance as related to University policies and procedures.
• Process PI supplemental pay for research and industry projects.
• Respond to inquiries or requests for assistance as related to post-award financial management (i.e., audits).
• Ensure proper accounting and accurate posting of expenses.
• Monitor subrecipient invoices for errors for the lifetime of the projects.
• Track and report on cost-share obligations.
• Process and track faculty course releases/buyouts.
• Complete JEs and Cost Transfers, ensuring expenses are allowable, allocable, reasonable, and consistent.
• Assist with other aspects of post-award grant management in coordination with Sponsored Projects Services.
• Other duties as assigned.

Requirements

• Three years of progressively responsible experience in post-award grants administration, research administration, accounting, finance, or a closely related field.
• Ability to learn, understand, and interpret grant and contract requirements, policies, and procedures, and apply them appropriately.
• Strong analytical skills to analyze correspondence, reports, and spreadsheets, and resolve discrepancies.
• Demonstrated ability to employ effective problem-solving to research content, assess options, and formulate solutions.
• Proven time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner.
• Proven ability to work independently and evaluate data, assess alternatives, and formulate logical and sound decisions and/or recommendations.
• Experience in obtaining data and disparate information from various sources; experience in organizing and presenting data, infographics, charts, and tables to summarize data.
• Skill to operate a computer in a networked environment. Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably of Microsoft Office Suite software and Adobe Professional.
• Technical skills to quickly learn and use enterprise systems and new software including cloud-based applications.
• Strong writing and editing skills to prepare and proofread clear, concise, and grammatically correct business correspondence, reports, and publications and communicate complex information.
• Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision.
• Demonstrated effective communications and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside of the university.
• Experience with database maintenance and management.
• Skill to perform arithmetic calculations for basic accounting functions and reconciliations.
• Ability to use tact and diplomacy and maintain a high level of confidentiality.
• Proven ability to work as part of a team; commitment to team success.
• Sharp attention to detail.

Qualifications

• Bachelor’s degree in business, accounting, finance, or a related field (desired).
• Experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center) (desired).

Pay

$33.00 – $38.00 per hour.