Post Award Grants Administrator

Reporting to the Vice President of Development, the Post-Award Grants Administrator stewards awarded grants from foundation, corporate, and private funders in support of ASYMCA programs serving military service members and their families. This role ensures grant-funded initiatives are executed with excellence—meeting and exceeding funder expectations, delivering measurable impact, and strengthening long-term funder relationships. The administrator works across departments to align program delivery, financial stewardship, and impact reporting with awarded grant objectives.

Responsibilities

• Post-Award Grant Stewardship & Performance
  • Manage the full lifecycle of awarded grants, ensuring programs deliver on—and exceed—approved goals, outcomes, and impact metrics.
  • Interpret grant agreements and translate requirements into actionable guidance for program teams.
  • Monitor program performance and progress toward outcomes, proactively identifying opportunities to enhance impact and strengthen results.
  • Develop and maintain grant timelines, benchmarks, and reporting calendars.
• Financial Coordination & Accountability
  • Partner with Finance to monitor grant budgets, ensuring responsible stewardship and alignment with approved spending plans.
  • Track expenditures and performance against budgets, identifying trends, opportunities, and risks.
  • Contribute to high-quality financial and narrative reports that reflect both accountability and impact.
  • Support audit readiness and maintain accurate documentation of grant activities.
• Program & Funder Engagement
  • Serve as a strategic partner to program staff, supporting effective implementation of grant-funded services.
  • Collaborate with program teams to collect data, outcomes, and success stories that demonstrate impact for military families.
  • Act as a primary liaison with funders, helping to strengthen relationships through proactive communication and strong reporting.
  • Support onboarding and training of staff on grant expectations, tools, and best practices.
• Data Management & Impact Reporting
  • Maintain grant records, tracking systems, and reporting tools to support accuracy and transparency.
  • Develop and refine systems for capturing program outcomes and demonstrating return on investment.
  • Analyze data to inform decision-making, improve program effectiveness, and strengthen future funding opportunities.
• Cross-Functional Collaboration
  • Work closely with Development to align awarded grants with proposal strategies and future funding opportunities.
  • Partner with Communications to develop compelling impact narratives, donor reports, and stewardship materials.
  • Coordinate with Finance, Programs, and Operations to ensure alignment between funding commitments and service delivery.
  • Collaborate across ASYMCA branches and national teams to promote consistency and best practices in grants management.

Skills

• Collaboration & Relationship Building: Works effectively across departments and builds strong, trust-based relationships with internal teams and funders.
• Strategic Thinking: Connects grant requirements to broader organizational goals and mission impact.
• Project & Performance Management: Drives multiple priorities, timelines, and stakeholders while focusing on measurable outcomes.
• Financial Acumen: Understands budgets, tracks spending, and aligns financial data with program performance.
• Communication & Translation: Clearly communicates expectations, simplifying complex grant language into actionable guidance.
• Training & Capacity Building: Equips staff with tools, templates, and knowledge to deliver strong grant outcomes.
• Problem Solving & Continuous Improvement: Identifies challenges and implements solutions that improve performance and impact.
• Mission & Cultural Competence: Demonstrates understanding of and commitment to serving military families and diverse communities.

Qualifications

• Bachelor’s degree in Nonprofit Management, Business, Communications, or related field AND a minimum of 5 years of experience in grants management, with a focus on post-award administration OR equivalent combination of education and experience.
• Experience working with foundation, corporate, or private grant funding.
• Preferred:
  • Experience in a mission-driven or nonprofit organization, particularly those serving military or family programs.
  • Familiarity with outcome measurement, evaluation, and impact reporting.
  • Experience with grants management systems or donor databases.

Knowledge, Skills & Abilities

• Knowledge of grant lifecycle management, reporting standards, and funder expectations.
• Strong writing and editing skills, particularly for donor-facing reports.
• Ability to analyze program and financial data to tell a clear and compelling impact story.
• Strong organizational and time management skills, with the ability to manage multiple grants simultaneously.
• Ability to work both independently and collaboratively in a fast-paced environment.

Work Environment

• Office-based with potential for hybrid flexibility.
• Occasional travel to ASYMCA branches or partner sites as needed.
• Flexibility required during peak reporting periods.

Pay

$85,000–$90,000 per year.