Post-Award Grant Administrator, Center for Global Health Science and Security

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

About the role

The Post-Award Grant Administrator assists faculty with the financial and compliance management of externally funded awards. The role serves as the liaison and active partner between faculty and other university offices for award management. This position facilitates the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. This position supports the researchers of a specific cluster, which includes several departments within Main campus and the Medical Center. The Post-Award Grant Administrator must be capable of independently working through deadlines, communicate well, and be detail-oriented.

Responsibilities

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are:
  • Allowable by the sponsor for the project
  • Allocable to the project
  • Reasonable and necessary
  • Supported by required documents
  • Within the budgeted amounts
• Review salary distributions to ensure they reasonably reflect employees’ level of effort on projects
• Review associated fringe benefits for accuracy
• Review the commitments of key personnel to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of the proposal and notify ORS of significant variances
• Review the calculation of indirect cost recovery to ensure accuracy
• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents
• Complete the Financial Status Report (FSR) worksheets timely and accurately
• Ensure that payments to subrecipients are reviewed and processed in a timely manner

Employees designated as the Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with the sponsor’s requirements and University’s policies and procedures. Duties must be performed within 30 days after the close of the month (generally the 8th business day after the end of the month).

Work Interactions

The Post-Award Grant Administrator reports directly to their assigned Associate Director. This position works closely with other staff members in their cluster, across the Post-Award Grant Administrator roles within JORA, and other collaborating offices to ensure that awards are complete, accurate, and in compliance with sponsor and institutional regulations, policies, and guidelines.

Requirements

• Bachelor’s degree
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of a variety of sponsored research funding mechanisms, including:
  • Federal agencies (NIH, NSF, DOD, etc.)
  • Non-federal government agencies (state, county, municipality, etc.)
  • International entities, industry, and foundations, private and non-profit organizations
• Expertise with federal funding guidelines (2 CFR 200, FAR, etc.)
• Proficiency with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Budgeting experience in Excel
• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report support, and a high level of proficiency in Excel
• Proficient with software products including Excel, Adobe Professional, and DocuSign
• Flexible and adaptable to accommodate ongoing changes to internal and external policies
• Capacity to establish clear priorities and multi-task in a high-volume setting
• Ability to work quickly and effectively under pressure
• Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting
• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

Preferred Qualifications

• Certified Research Administration (CRA), Certified Pre-Award Research Administration (CPRA), and/or Certified Financial Research Administration (CFRA)
• Familiarity with Workday

Schedule

This position has been designated as Remote. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation.

Pay

The projected salary range for this position is $47,586.00 - $87,558.13. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts, and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.