Post Award Coordinator-Higher Education

Location: New York, NY (100% onsite — 5 days/week)

About the role

We are seeking an experienced and detail-oriented Post Award Coordinator to join a premier higher-education research institution in New York, NY. This role will support the end-to-end administration of active grants and sponsored research programs, ensuring strict adherence to sponsor guidelines and institutional policies. The ideal candidate possesses strong experience managing federal research awards—particularly NIH grants—and thrives in a fast-paced academic or research environment.

Responsibilities

• Coordinate the end-to-end preparation, review, and submission of Research Performance Progress Reports (RPPRs) and other sponsor-required reporting deliverables.
• Develop and manage comprehensive reporting timelines, track required components, and coordinate inputs across faculty, departmental staff, and central research administration offices.
• Thoroughly review report packages for accuracy, completeness, internal consistency, and strict alignment with sponsor guidelines prior to submission.
• Manage all incoming and outgoing subaward workflows, including subaward initiation, contract modifications, performance monitoring, invoice coordination, closeouts, and ongoing communication with partner institutions.
• Assist with departmental procurement tasks, specifically purchase order creation, expense tracking, and faculty/staff reimbursements related to grant accounts.

Requirements

• Proven administrative experience managing post-award sponsored programs and grants within a higher-education or top-tier research institution environment.
• Direct experience supporting federal grants and awards, with specific familiarity with NIH guidelines and RPPR submissions highly preferred.
• Demonstrated background handling subaward execution, invoice reviews, and institutional collaboration workflows.
• Ability to work 100% onsite (5 days/week) in New York, NY.
• Direct W2 applicants only. We cannot accept 1099, Corp-to-Corp (C2C), third-party agency submissions, or W2 referrals for this position.

Skills

• Strong organizational skills and high attention to detail.
• Excellent verbal and written communication.
• Proficiency with financial systems and MS Excel.

Pay

$30.00 – $50.00 / hr W2

Schedule

3-month duration (with potential extension), 5 days/week onsite

Benefits

• Medical and prescription drug plans (after waiting period)
• Dental plan
• Vision plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short-term and long-term disability insurance
• Business travel insurance
• 401(k) with company match
• Weekly pay