Portfolio Coordinator

About the role

The Portfolio Coordinator supports the Enterprise Portfolio Management Office by administering core portfolio processes, maintaining project status tracking, coordinating intake and routing, and helping the organization meet governance expectations. The role supports project owners by creating visibility, standardizing status updates and driving follow-up across the portfolio.

Responsibilities

• Maintain enterprise project and initiative tracking in Smartsheet or the selected portfolio management system.
• Coordinate monthly and quarterly status collection from project owners, business sponsors and supporting functions.
• Track key milestones, open actions, risks, issues and escalation items across the portfolio.
• Administer intake workflows and help route initiatives to Capital Committee, IT, Procurement, Advanced Technology, Field Readiness, FP&A or departmental queues as needed.
• Prepare portfolio status summaries, governance materials and meeting follow-ups for EPMO and Capital Committee forums.

What Success Looks Like in the First 12 Months: Enterprise project tracking is consistently maintained and trusted by leadership. Project owners submit complete and timely status updates through a repeatable process. Governance meetings have clearer materials, cleaner follow-ups and better visibility into risks and escalations. Intake routing becomes easier for business teams and more consistent for supporting functions. EPMO reporting shifts from manual one-off collection to a repeatable operating rhythm.

Qualifications

• Bachelor’s degree in business, management, finance, operations, information systems or related preferred.
• 1–4 years of experience supporting projects, programs, operations, reporting, business administration or PMO functions preferred.
• Experience with Smartsheet, Microsoft Project, Excel, Power BI, Jira or similar tools is helpful but not required.
• Strong Excel skills and willingness to learn portfolio tools, reporting templates and workflow processes.
• Ability to manage multiple priorities, deadlines and stakeholder requests in a fast-moving environment.

Auto req ID 223655BR | Store Number/Dept Number 299900015000 - FP&A (Financial Planning & Analysis) | Store Address 200 E Peach St | Store Zip 71730