Portfolio Administrator

About the role

Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.

Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements.

Prepare tenant notifications of property activities and lease compliance.

Maintain properties in Yardi Elevate System for service calls and ensure completion.

Support the transition process of new acquisitions and dispositions.

Communicate with tenants and vendors on maintenance issues.

Assist Tenants with an online Tenant portal for rent payments and work order requests.

Prepare job costs and work orders and obtain proper approvals, including Yardi input.

Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.

Help with tenant move ins and move outs processes, including checklist review.

Assist the Manager and Director of Property Management with annual budgets.

Help collect and update tenant and vendor insurance certificates.

Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).

Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports.

Maintain lease and contract files, and other files located within the corporate shared drive.

Perform other activities by the Managers and Director of Property Management to provide a high operation standard.

Requirements

Bachelor's Degree preferred or equivalent commercial property management experience.

3+ years of experience providing excellent internal and external customer service.

3+ years of experience picking up different software systems quickly.

Qualifications

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

Pay

Expected hourly rate range for this role is $26.44 to $32.21 (annualized equivalent $55,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.

Benefits

Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.

Flexible Time Off.

Bonus Eligibility & Long-Term Incentives.

401(k) Employer Match Program.

Professional Development Resources.

Robust Health & Wellness Program.

Volunteer and Community Engagement Opportunities.

Employee Resource Groups committed to Diversity, Equity, and Inclusion.