Policy Management ERM Specialist

Position Summary

Responsible for overseeing and managing PPMS Portal (Professional Practices Management System) to ensure timely publication of new and revised documents, facilitating annual reviews of Corporate policies and procedures, and overseeing Letter Library (SharePoint Letters) maintenance.

Essential Duties And Responsibilities

• Manage PPMS document change requests and new document submissions to ensure timely publication and notify Business Owners of changes.
• Facilitate annual reviews of PPMS Corporate Policies and Procedures with Business Owners and report progress to VPCPO.
• Oversight and maintenance of Letter Library (SharePoint letters) ensuring current and up-to-date letter templates, including associated metadata, and completion of Letter SharePoint workflows with appropriate approvals.
• Support Compliance monitoring and reporting, including KPIs and Monthly Business Review Meetings.
• Provide information on PPMS document oversight, compile PowerPoint decks for Business Review meetings, attend as scribe, and prepare compliance reports.
• Assist with Compliance Auditors, gather records for annual ACA QMS Blueprint Renewal, PPMS documents for DDQ requests, and various external audits.
• Document proposed improvements and CSI’s, provide reporting, and present materials to management.
• Assist with miscellaneous reports and data for external audits.

Non-Essential Duties & Responsibilities

• Other duties as assigned.