Police Service Officer – Records Specialist

Non-exempt, full-time position.

About the role

Perform records activities in accordance with maintenance, entry, retention, and dispersal guidelines for the Police Department.

Responsibilities

• Process all reports, either through electronic means or paper copies.
• Make copies of various documents.
• Provide copies of reports to government agencies, the general public, and insurance companies.
• Conduct record checks for government agencies and individuals.
• Research files for requested information.
• Maintain forms and documents pertaining to the police department.
• Make bank deposits and balance cash drawer related to report fees.
• Order, stock, and maintain office supplies.
• Answer phones, respond to phone inquiries, and forward calls as necessary.
• Make ID badges and maintain related records.
• Maintain records and issue invoices related to false alarm billing.
• Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
• Collect and process report data related to Uniform Crime Reporting (UCR) or Incident Based Reporting System (IBRS).
• Process arrest booking documents.
• Process solicitor permit applications, fingerprint applicants, and issue permits.

Requirements

• High school diploma or equivalent, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Vocational/technical training in records management preferred.

Skills

• Ability to analyze and categorize data and information to determine relationships with reference to established criteria/standards.
• Ability to compare, count, differentiate, measure, assemble, copy, record, and transcribe data and information.
• Ability to classify, compute, and tabulate data.
• Strong language ability and interpersonal communication skills.

Work Environment

The office environment is typical with no unusual requirements. Some travel between locations is required.

Pay

$44,866.51 annually.

Benefits

• Medical, dental, and voluntary vision insurance.
• Life and disability insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA).
• Retirement (Lagers L-6) and deferred compensation programs.
• Paid vacation and holidays.
• Employee Assistance Programs and educational benefits.