Police Records Manager

About the role

The City of Fayetteville, a four-time All-America City award winner and the sixth largest city in North Carolina, is recruiting a Police Records Manager. Under general direction, this position supervises, assigns, reviews, and coordinates day-to-day activities of the Police Department’s Central Records Unit, including managing the maintenance, retrieval, protection, retention, and destruction of all police records; ensuring work quality and adherence to established policies and procedures; and performing the more technical and complex tasks relative to the assigned area of responsibility. The role performs difficult management and administrative work requiring independent judgment and initiative, and completes related work and special projects as required.

Responsibilities

• Serve as the Department’s Records Manager/Custodian for records received and created by the department; maintain departmental records in accordance with federal, state, departmental, and municipal records retention schedules.
• Maintain comprehensive database of compliance documentation for DCI standards; maintain Security Approval forms for Agency.
• Assist with the development of necessary programs for the maintenance of police information by IT/Data Base Manager.
• Select, train, motivate, and evaluate departmental personnel; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures; oversee training and development of unit supervisors.
• Oversee the coordination of the activities of the unit with other departmental divisions; serve as a liaison with outside agencies.
• Manage Central Record Unit’s budget, oversee utilization of overtime and compensatory time of unit personnel, assist in preparation of unit’s annual budget.
• Command the overall activities of the unit assigned; participate in the development of long-range programs designed to enhance operations and make recommendations to the Support Services Division Commander.
• Supervise and participate in the preparation of reports, correspondence, and maintenance of departmental records; make reports to the Chief of Police through the chain of command.
• Assist in the hearing and solution of citizen complaints about unit personnel.
• Oversee the coordination of activities with the Clerk of Courts, State Bureau of Investigation, and the Administrative Office of the Courts Section.
• Evaluate the unit’s written directives for compliance with state and federal law and accreditation standards; recommend necessary changes; facilitate the timely management review of recommended revisions; write approved revisions in succinct, professional language and format; maintain an efficient approval authority system.

Requirements

• Experience: Four years of increasingly responsible administrative or records management experience, including two years of lead or supervisory responsibility.
• Training: High School diploma supplemented by college-level coursework or specialized training in business administration, public administration, or a related field.

Licensing & Certifications

• Required: Possession of an appropriate valid driver’s license and ability to maintain insurability. Possession of, or the ability to obtain, a DCI/NCIC certification within 90 days, and possession of, or the ability to obtain, a Notary Public Certification within 6 months from date of hire.
• Preferred: None.
• Per North Carolina Administrative Code: A conviction of a crime or unlawful act defined as a Class B misdemeanor renders an applicant or certified DCIN user ineligible to become certified as a DCIN user when such conviction is within 10 years of the application date of request for DCIN certification. A conviction of a felony or two or more Class B misdemeanors regardless of the date of conviction renders an applicant or certified DCIN user permanently ineligible to hold such certification.

Benefits

• Health & Dental
• Paid Vacation, Sick Leave and Holidays
• Retirement
• Supplemental Benefits

Pay

Annual salary: $56,687.00