Police Property & Control Inspection Specialist

DISTINGUISHING FEATURES OF THE CLASS

The Police Property Control and Inspection Specialist plays a key role in keeping the Gila River Police Department equipped and mission-ready, handling everything from uniforms to essential equipment and requires a blend of organizational skills, professionalism in working with external vendors, and most importantly a strong commitment to internal customer service.

Essential Functions

• Maintain a current record of physical inventory for the police department; coordinate with respective locations to set schedules.
• Perform regular checks and audits of stock items, uniforms, materials, and supplies to ensure the department is equipped for daily operations.
• Perform inspections on all protective equipment and coordinate with administrative staff to dispose of expired PPE items and order/replenish supplies.
• Make recommendations for equipment purchases, coordinate orders with administration, and prepare disposition of expired supplies and/or equipment as needed.
• Ensure purchases are aligned with department needs and budget by following GRIC procurement, contract, and budgeting processes.
• Create forms and databases to support job efficiency.
• Ensure patrol vehicles are stocked with essential equipment by coordinating with GRPD Fleet.
• Use inventory software to issue and track uniforms, equipment, and supplies.
• Track purchases, users, repairs, and warranties.
• Prepare regular inventory reports.
• Perform administrative duties to include updating and maintaining databases, files, records, conducting product and pricing research, and corresponding with various GRPD/GRIC employees, department, and vendors.
• Input property data into the computer for accurate listing;
• Keep accurate filing system regarding department purchase orders, vouchers, and supplier invoices;
• Work closely with the Finance/Fixed Assets team in completing necessary forms to aid with reconciliation.
• Perform other related duties as assigned.

Required Knowledge, Skill And Ability

• Knowledge of computer applications and appropriate software programs
• Knowledge of police property control and inventory procedures
• Knowledge of modern office procedures
• Knowledge of property and asset control regulations and guidelines
• Knowledge of purchasing methods and procedures
• Knowledge of bar-coding methods and practices
• Knowledge of reconciliation and depreciation practices
• Ability to lift items to 50 pounds for delivery as it pertains to supplies or equipment
• Ability to complete and maintain written records of physical inventory
• Ability to perform with great attention to detail and accuracy
• Ability to communicate effectively verbally and in writing
• Ability to understand and follow verbal and written instructions
• Ability to establish and maintain effective working relationships with other employees, Community Officials, and the general public
• Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EDUCATION AND EXPERIENCE

• A high school diploma or GED and two (2) years experience in property control, warehousing, inventory maintenance and control, law enforcement quartermaster, public safety equipment purchasing and/or management, or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
• Experience and knowledge of law enforcement equipment, uniforms, and systems preferred.

Additional Requirement

• Must be able to lift, move, or carry objects up to 40 pounds.

BENEFITS

• The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473).
• The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation.