PM Support Specialist

Position Overview

The PM Support Specialist plays a critical role in ensuring the smooth and efficient execution of maintenance activities at MP Materials. This position provides direct administrative and coordination support to the Facilities & Maintenance Manager and the Maintenance Planner.

Position Responsibilities

• Enter and manage maintenance-related administrative tasks such as SESes, purchase requisitions, and work orders.
• Support the planner in building and updating PMs, scheduling work, and maintaining a 3-day rolling schedule.
• Document meeting minutes for passover, outage, and planning meetings, ensuring action items are tracked and communicated.
• Maintain the Maintenance Communication Board with up-to-date information from meetings and work execution.
• Cook up with vendors and supply chain to track open orders, follow up on delays, and expedite parts or materials as needed.
• Aid in the preparation and formatting of maintenance-related reports, presentations, and training documents.
• Track and manage maintenance documentation including PM plans, standard work instructions, and technical files.
• Aid in the preparation of onboarding materials for new maintenance team members, including system access, documentation, and training resources.
• Cook up with HR and leadership to assist with timecards, training records, and attendance tracking for maintenance staff.
• Provide general support to ensure smooth daily operation of the Facilities & Maintenance team.

Basic Qualifications

• 1–3 years proven experience in an administrative, maintenance coordination, or support role within an industrial or manufacturing environment.
• Familiarity with ERP/CMMS systems (e.g., SAP PM) and related software.
• Excellent organizational and time-management skills, with strong attention to detail.
• Strong problem-solving abilities and ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Visio).
• Strong communication and interpersonal skills, with ability to collaborate with technical teams.

Desired Qualities

• Strong willingness to learn and adapt in a fast-paced, evolving environment.
• Comfortable managing multiple priorities in a startup or growth environment.
• Team-oriented, proactive, and eager to contribute to continuous improvement.
• Results-driven, self-starter mindset with a strong sense of accountability.