Play for P.I.N.K Associate, Fundraising Operations

About Play For P.I.N.K.

Play for P.I.N.K. (Prevention, Immediate Diagnosis, New Technology, Knowledge) is a grassroots organization dedicated to raising funds to fight breast cancer through sporting and lifestyle events. Our commitment is to contribute 100% of all net proceeds raised to our sole beneficiary, the Breast Cancer Research Foundation (BCRF), to fund the world’s top researchers. Play for P.I.N.K. supports volunteers organizing sporting and lifestyle events to benefit the Breast Cancer Research Foundation and has raised $92 million to bring about breakthroughs in detection, treatment, prevention, and survivorship since its inception.

About The Breast Cancer Research Foundation (BCRF)

Breast cancer is a complex disease with no simple solution. Research is the key to stopping it in its tracks. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. By investing in the best minds in science to examine every aspect of the disease—from prevention to metastasis—and fostering cross-disciplinary collaboration, BCRF is accelerating the entire field and moving us closer to the answers we urgently need to end breast cancer.

About the Role

Reporting to the Managing Director, Play for P.I.N.K., the Associate, Fundraising Operations serves a critical role in the financial reporting and data management of Play for P.I.N.K.’s strategic plan. They are an integral part of Play for P.I.N.K.’s fundraising program and partner events. This role serves as the point person for the appointed “Treasurer” of each event, tracking all revenue from all annual independent events, managing and entering all event/donor data into the organization’s CRM system. The Associate, Fundraising Operations will have the opportunity to experience first-hand the full operations of a nonprofit organization, with a focus on fundraising and managing donations received from annual events. This position works closely with the events lead, associate manager, and Accountant/Treasurer. This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Responsibilities

• Banking and Accounting
  • Confirm daily deposits with each club treasurer and/or chairperson for events
  • Label daily deposits in online bank account to credit appropriate club
  • Process credit cards as needed
  • Deposit all funds (checks) and manage wires, DAF’s, and any payments
  • Communicate with bookkeeper to process invoices via BillPay
  • Process refunds and reimbursements
• Financial Operations
  • Review QuickBooks platform daily to accurately match donations to events
  • Review financial wrap-up process and reporting for each event
  • Ensure matching gifts are appropriately recorded in CRM system
  • Serve as point person for Donor Advised Funds (DAF) inquiries and transactions
  • Manage and track any monies received through all third-party platforms and monitor outstanding monies from clubs/events that have not deposited donations in a timely manner
  • Support and compile yearly audit documents and requirements
• Tax Letters
  • Create reports by manually combining data from QBO, RE, and event spreadsheets to process tax letters and acknowledgments
  • Process gift-in-kind tax letters via Mailchimp platform and distribute to all event-affiliated chairpersons
• Other Duties
  • Manage all Play for P.I.N.K. phone and email inquiries
  • Ensure event chairpersons have adequate resources to process all donations
  • Manage tribute donations and send weekly tribute letters when applicable
  • Replenish deposit slips, endorsement stamps, letterhead, envelopes as needed
  • Other duties as assigned

Requirements

• Bachelor’s degree
• Minimum of 2-3 years’ experience working in a financial, operations, or administrative role supporting a non-profit organization
• Experience working within a non-profit environment preferred
• Skilled in Word, Excel, PowerPoint, and Adobe Acrobat Suite
• Experience with QuickBooks is a must
• Experience using Raiser’s Edge a plus
• Excellent organizational skills, decision-making abilities, and attention to detail
• Ability to multi-task, manage, and prioritize multiple requests and deadlines
• Strong project management skills, with a focus on interdepartmental collaboration
• Enthusiasm for working as part of a team while working independently with limited supervision
• Communicate effectively and graciously orally and in writing
• Willing to tackle ad-hoc projects outside of assigned responsibilities
• Ability to lift, move, or carry up to 15 lbs. on an occasional basis; ability to push or pull a cart weighing up to 15 lbs.
• A demonstrated passion for the specific mission and values of the breast cancer nonprofit sector

Pay

The hourly rate for this full-time non-exempt role is $28.00 – 30.00 an hour.

Benefits

• Medical, dental, and vision coverage from the first day of employment; with certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or health savings account
• Opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account, Health Savings Account, and Dependent Care Account from the first day of employment
• 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested
• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for a non-birthing parent
• Paid Time Off including:
  • 15 days of annual vacation time in the first year of employment, increasing with length of service
  • 7 days of annual paid sick time
  • Paid holidays along with BCRF-wide half days and summer Fridays